Aceable automates accounts payable with Tipalti OCR and NetSuite integration
Aceable's AP function was entirely manual — emails back and forth, scrambling for 1099 documentation, and separate reconciliation processes per legal entity with no flexibility to void stale checks. After integrating with a larger company, incompatible fragmented reporting systems caused cascading errors and an unmanageable close process.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · OCR captures invoice data
Advanced OCR technology automatically captures invoice data, with invoices already populated for data allocation.
Tools used
Tipalti
Outcome
Tipalti's OCR automation eliminated manual invoice entry and the need for additional finance headcount, while full NetSuite sync consolidated all finances into one centralized platform, enabling the team to move into more complex roles.
What failed first
When Aceable integrated with a larger company carrying multiple fragmented reporting entities, the team tried to layer those systems into existing tooling that was incompatible, causing agonizing delays and a proliferation of duplicate vendors in NetSuite.