accounts_payable · manufacturing · workflow
America's Auto Auction uses Stampli's Billy AI to process 32,000 invoices/month and scale without adding headcount
America's Auto Auction's finance team processes roughly 32,000 invoices a month through fully manual workflows — invoices arrived in shared email inboxes, sometimes bundled in a single PDF, requiring manual extraction, download, and import into their ERP with no real-time visibility into approval status.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoices arrive in shared inboxes
Invoices arrive in shared email inboxes, sometimes with multiple invoices in one PDF.
Tools used
StampliBilly
Outcome
Stampli saved at least 10 hours a week through direct ERP integration, enabled specialists to key invoices in under a minute with pre-coded fields, and allowed the business to scale across more than 50 auctions without increasing headcount.
What failed first
The legacy system had no ERP connection, requiring hours each day of manual data extraction and import, and managers had no real-time visibility into invoice status or approvals.
Results
Time savedroughly 32,000
Volumeunder a minute
Grounding & classification
Source type: vendor customer story
28 fields verified against source quotes.
agentic workflowai agentdata extractioninvoicefailure mode describedhuman review describedmetric backednamed customertools describedworkflow describedautomotivecost reductionemployee productivitythroughput increasetime savedvendor customer storyaccounts payableinvoice processingdocument to recordextract classify route