Aperia Technologies tames AP chaos with Stampli automated matching and NetSuite integration
Aperia Technologies' AP process required tedious manual double-entry — invoice data entered into Excel spreadsheets and then matched line-by-line with inventory receipts in NetSuite — consuming three-quarters of AP time to process just a third of invoices. Custom manufacturing approvals required simultaneous COO and engineering sign-off, and incoming shipments from China posed a unique invoice-liability scenario other vendors could not handle.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice arrives in system
Invoices arrive from vendors, including those that arrive before the corresponding inventory receipt is in the system.
Tools used
StampliNetSuite · partnerExcel
Outcome
With Stampli, invoice processing time became proportional — about a third of AP time for a third of invoices — eliminating separate spreadsheet tracking and automating receipt matching. The NetSuite integration saved significant time in document management and centralized all invoice-related communication.
Results
Time savedthree-quarters of our AP time just to process about a third of our invoices
Volumeabout a third of our time for a third of our invoices