accounts_payable · logistics · workflow

Medius: Moving Beyond PDF Invoices Towards Autonomous AP with AI, ML, and OCR

Despite adopting PDFs and partial automation, 61% of companies with fully or partially automated AP do not see the expected return on investment, and organizations still cite invoice exceptions and limited visibility as persistent top challenges.

How it works

Common implementation structure

How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.

Stage 1 · Invoice received

The autonomous AP workflow begins at invoice receipt.

Tools used

AIMLOCR

Outcome

Kennards Storage reduced AP headcount despite a 50% increase in invoices, with the team able to take on additional tasks and the CFO describing it as a huge efficiency saving across the finance department and wider business.

What failed first

PDF digitization and partial automation have not delivered the expected efficiency gains; the perception that reducing paper and using PDFs equates to efficient processes and better visibility is described as incorrect.

Results

Volume61%

Source

https://www.medius.com/solutions/for-your-role/finance-professionals/move-beyond-the-pdf-invoice

How we source this →

Grounding & classification

Source type: generic use case

31 fields verified against source quotes.

document aiidpocrinvoicemetric backednamed customersource backedtools describedworkflow describedreal estatecost reductionemployee productivitythroughput increasegeneric use caseaccounts payablefinance opsinvoice processingprocurementautonomous resolutiondocument to record