accounts_payable · security · workflow
NESPSA processes invoices 5X faster and eliminates late payments with Stampli
NESPSA's small accounting team manually sorted stacks of paper invoices, hand-routed them to approvers, and keyed data into QuickBooks Desktop with no digital audit trail, resulting in approval delays, late payments, and calls to vendors to waive fees and reinstate services.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice scan into Stampli
One AP manager scans all invoices into Stampli as they are received.
Tools used
StampliBilly
Outcome
Stampli reduced NESPSA's invoice lifecycle by 5X — from 10 hours per week to about 2 hours — eliminated late payments and associated fees, and cut physical file cabinet storage by 3X, while delivering a one-click audit history and centralized visibility.
Results
Time saved10 hours a week
Volume5X
Grounding & classification
Source type: vendor customer story
28 fields verified against source quotes.
data extractiondocument aiinvoicehuman review describedmetric backednamed customerproduction runtime claimedtools describedworkflow describedpublic safety defensecost reductioncycle time reductionemployee productivityerror reductionvendor customer storyaccounts payableinvoice processingai draft human approvaldocument to record