accounts_payable · energy · workflow
ABBYY FlexiCapture Automates Invoice Processing for PAPCO Energy, Delivering 50% Labor Reduction and $30,000 Annual Savings
PAPCO received over 600,000 invoices annually from more than 1,000 vendors, all requiring tedious, error-prone manual entry into their accounting system, compounded by complex multi-level approval workflows, causing AP staff to work overtime and weekends.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice scanning via network copiers
Invoices are scanned using network copiers to begin automated processing.
Tools used
ABBYY FlexiCapture for InvoicesFactorPaperVisionSharePoint
Outcome
FlexiCapture for Invoices reduced invoice processing time by up to six hours per day, cut labor by 50%, and generated $30,000 in annual savings. AP staff went from working overtime and weekends to meeting deadlines within normal hours.
What failed first
PAPCO's SharePoint-based workflow was cumbersome, limited their ability to research issues and prepare audit data, and when they attempted to upgrade it, PaperVision's software could not handle their complex multi-level approval workflows.
Results
Time savedup to six hours a day
Volume50%
Cost replaced$30,000
Grounding & classification
Source type: vendor customer story
29 fields verified against source quotes.
data extractiondocument aidocument classificationinvoicefailure mode describedhuman review describedmetric backednamed customertools describedvendor confirmedworkflow describedenergycost reductionemployee productivitytime savedvendor customer storyaccounts payableinvoice processingdocument to recordextract classify routehuman review queue