accounts_payable · travel · workflow
The Pines at Davidson eliminates a full-time AP role and saves department heads up to three hours a day with Stampli
The Pines at Davidson's AP process was entirely manual: every invoice required a printed paper cover sheet with handwritten GL coding and a signature line, approvals were batched to end-of-week stacks, and invoices arrived through multiple fragmented channels—on-site mail, multiple email inboxes, and individual employees. The legacy ERP offered poor reporting and a full-time AP employee handled all data entry.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Multi-source invoice ingestion
Invoices arriving by mail, multiple email inboxes, and individual employees are automatically routed into the correct Stampli queue via campus scanners with quick codes and email forwarding rules.
Tools used
StampliBilly
Outcome
Stampli eliminated a full-time AP role, returned up to three hours per day to large department teams, removed paper cover sheets entirely, and replaced weekly check-signing stacks with threshold-based digital approvals. The 2024 financial audit was supported by in-system communication trails attached to every invoice.
Results
Time savedup to three hours a day
Volumeless than two weeks
Grounding & classification
Source type: vendor customer story
29 fields verified against source quotes.
recommendation systeminvoicehuman review describedmetric backednamed customerproduction runtime claimedtools describedvendor confirmedworkflow describedcost reductioncycle time reductionemployee productivitytime savedvendor customer storyaccounts payablefinance opsinvoice processingdocument to recordhuman review queueinbox to system