accounts_payable · workflow
Stampli eliminates a full-time AP role and saves large departments up to three hours per day at The Pines at Davidson
The Pines at Davidson ran a fully manual AP process: every invoice required a printed paper cover sheet with GL coding and sign-off, a full-time AP employee batch-entered data from invoices collected at week's end, the finance director signed physical check stacks weekly, and communication across departments and with vendors was siloed.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Multi-source invoice ingestion
Invoices arriving by mail, email, or internal request are automatically routed into the right person's queue in Stampli.
Tools used
StampliBillyNetSuite · partner
Outcome
Stampli eliminated the full-time AP role, saved large departments up to three hours per day, removed paper cover sheets and weekly check-signing bottlenecks, and integrated with NetSuite to move the team from manual 1980s accounting to a fully digital real-time process.
Results
Time savedup to three hours a day
Grounding & classification
Source type: vendor customer story
27 fields verified against source quotes.
recommendation systeminvoicehuman review describedmetric backednamed customerproduction runtime claimedtools describedworkflow describedcost reductioncycle time reductionemployee productivitytime savedvendor customer storyaccounts payablefinance opsinvoice processingdocument to recordextract classify routeinbox to system