Purple Strengthens Controls and Speeds Invoice Processing with Stampli
Purple's AP team manually processed invoices through an unstructured Outlook inbox, requiring nearly two full days per week to draft pay runs. Approver routing depended on tribal knowledge held by a single clerk, and only 25% of invoices were properly documented in Oracle NetSuite.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice arrives in AP inbox
Vendors send invoices to a Purple accounts payable email inbox managed by an AP clerk and supervisor.
Tools used
StampliBillyartificial intelligenceoptical character recognition
Outcome
After deploying Stampli, Purple regained approximately 3 FTE days per week, reduced invoice processing time from eight days to three days (63% faster approvals), cut the invoice backlog by at least 50%, eliminated duplicate invoice payments, and raised proper invoice documentation from 25% to 100%.
What failed first
Purple first attempted to implement Concur Invoice, but the team resisted due to a required professional services engagement. Months passed without reducing the backlog, and Concur's functionality did not work well with their system, particularly for PO-based invoices.