accounts_payable · finance · workflow
Spanish Fork City transforms invoice processing with Stampli, cutting invoice lifecycle by 2X
Spanish Fork City's AP team had only one person routing 1,200+ paper invoices per month, spending two days every week manually routing paper invoices for approval. With 75% of invoices arriving by postal mail, the process could not scale, especially when the COVID-19 pandemic forced staff out of the office.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice receipt into Stampli
100% of invoices are available in Stampli on the day of receipt.
Tools used
StampliBilly
Outcome
Stampli reduced Spanish Fork City's invoice lifecycle by 2X, made invoice routing at least four times faster, cut data entry time into Caselle by 12X (from up to 12 hours to about one hour), and freed 50+ hours per month across approvers and departments.
What failed first
Spanish Fork City tried document management software to automate AP and store approved invoices, but it fell far short of their needs.
Results
Time saved12X reduction
Volume2X reduction
Grounding & classification
Source type: vendor customer story
33 fields verified against source quotes.
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