accounts_payable · public · workflow
Spanish Fork City transforms invoice processing with Stampli, achieving 2X faster invoice lifecycle and 12X faster Caselle data entry
A four-person accounting team at Spanish Fork City managed 1,200+ invoices per month, with one person spending two days every week manually routing paper invoices for approval signatures; approximately 75% of invoices arrived by postal mail, and the manual process could not accommodate the city's growth.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice received and scanned
Invoices are scanned and sent to Stampli on the day of receipt.
Tools used
StampliBillyCaselle · partner
Outcome
After adopting Stampli, Spanish Fork City reduced its invoice lifecycle by 2X, sends invoices to approvers at least four times faster than before, reduced Caselle data entry from up to 12 hours to about one hour (a 12X improvement), and is recouping 50+ hours per month across all approvers and departments.
What failed first
Spanish Fork City tried document management software to automate AP and store approved invoices, but it fell far short of their needs.
Results
Time saved12X
Volume2X
Grounding & classification
Source type: vendor customer story
33 fields verified against source quotes.
data extractiondocument aiinvoicefailure mode describedhuman review describedmetric backednamed customertools describedworkflow describedgovernmentautomation ratecycle time reductionemployee productivitytime savedvendor customer storyaccounts payableinvoice processingai draft human approvaldocument to recordextract classify route