accounts_payable · workflow
What is AP Automation? — Basware generic explainer
Accounts payable processes handled manually require many human touches per invoice, are prone to errors such as duplicate or fraudulent payments, and carry high document storage and data-entry costs.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice receipt
Invoices are received electronically via B2B/EDI connections, PDF, or supplier portal, or converted from paper.
Tools used
OCRERP
Outcome
AP automation significantly reduces human touches per invoice, cuts processing costs, reduces payment errors, and embeds compliance rules directly into the process.
Results
Volumesignificantly reduces the number of human touches per invoice
Cost replacedsignificantly cut the cost of processing invoices
Grounding & classification
Source type: generic use case
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data extractiondocument aiocrinvoicepurchase ordertools describedworkflow describedcost reductioncycle time reductionerror reductiontime savedgeneric use caseaccounts payableinvoice processingai draft human approvaldocument to recordextract classify route