accounts_payable · realestate · workflow
Wolf Construction eliminates paper-based accounts payable with Stampli and Billy the Bot
Wolf Construction's AP was entirely paper-based, with invoices piling up on desks and in filing cabinets, creating approval bottlenecks, manual data entry errors, fraud exposure, and severe delays as the company expanded across multiple locations and job sites.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Vendor invoices received
Hundreds of vendors and subcontractors send invoices expecting rapid payment.
Tools used
Billy the Bot
Outcome
Stampli digitized Wolf Construction's AP, enabling remote invoice access and approval from any location, strengthening fraud controls, and saving enough time that the company avoided hiring a dedicated full-time invoicing employee.
What failed first
The paper-based AP process undermined approval rigor and enabled fraud; an employee exploited the weaknesses in the system to steal money.
Results
Time savedsaves us that much time
Cost replacedminimizing the risk of fraudulent activities or double payments
Grounding & classification
Source type: vendor customer story
21 fields verified against source quotes, 1 dropped as unverifiable.
data extractiondocument aiinvoicefailure mode describedhuman review describednamed customertools describedworkflow describedmanufacturingemployee productivityerror reductiontime savedvendor customer storyaccounts payableinvoice processingai draft human approvaldocument to record