accounts_payable · realestate · workflow
Wolf Construction eliminates paper-based AP with Stampli, enabling remote invoice approval
Wolf Construction's accounts payable was entirely paper-based across 25–45 concurrent projects with hundreds of vendors, creating filing chaos, pass-the-hot-potato approval delays, manual data entry errors, and exposure to fraud.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice received from vendors
Hundreds of vendors and subcontractors send invoices across the company's 25–45 active major projects.
Tools used
StampliBilly the Bot
Outcome
Stampli eliminated paper invoices, enabled remote and mobile invoice approval, strengthened controls, and saved enough time that VanDis says it removes the need for a dedicated full-time AP hire.
What failed first
The paper-based process's lack of controls enabled an actual employee theft; VanDis confirmed the incident and stated Stampli would have caught or prevented it.
Results
Time savedsaves us that much time
Volumecontrols are stronger today
Cost replacedminimizing the risk of fraudulent activities or double payments
Grounding & classification
Source type: vendor customer story
22 fields verified against source quotes.
data extractioninvoicefailure mode describedhuman review describedmetric backednamed customertools describedworkflow describedmanufacturingcost reductionerror reductiontime savedvendor customer storyaccounts payableinvoice processingai draft human approvaldocument to record