Field Aerospace cuts proposal drafting from two weeks to 25 minutes with self-hosted n8n
Field Aerospace's proposal team spent up to two weeks with three to four people per response on government solicitations that often exceed 50 pages, and sometimes learned of relevant opportunities too late to prepare competitive responses, while paying for multiple third-party tools that still failed to meet their needs.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Solicitation upload and trigger
Users upload solicitation files and trigger workflows via webhooks through an internal web application.
Tools used
n8nReactNode.js
Outcome
Field replaced two legacy tools and eliminated approximately $30,000 in annual software costs. Proposal drafts now reach an 80% starting point in roughly 25 minutes rather than two weeks, and requirements extraction now takes 15 to 20 minutes instead of hours.
What failed first
Multiple paid third-party tools did not fully meet Field's needs for a secure, self-hosted solution capable of reducing manual effort and enabling earlier opportunity engagement.