back_office_ops · workflow
Permissions for AI Use Cases: How to Handle Identity and Permissions with AI
AI applications operating on content collections (documents, videos, etc.) cannot reuse traditional table-level warehouse permissions because the content contains PII and sensitive data; individual user roles must be preserved per-request, and relying on the AI itself to restrict sensitive information has been shown to be a flawed approach.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Extract permissions with content
Files and identity streams are ingested from the source, capturing which users and groups have access to each document alongside the document content itself.
Tools used
Google DriveRAGLLM
Outcome
(not stated)
Grounding & classification
Source type: generic use case
10 fields verified against source quotes.
enterprise searchragknowledge basetools describedworkflow describedgeneric use caseback office opsdata sync enrichmentrag answering