Data entry ops · Production

Fortune 500 energy management company digitizes multi-format document processing with Nanonets AI

The problem

The client relied on a traditional OCR provider that achieved only ~75% accuracy, required weeks of employee training, lacked flexibility for their unique use case, and offered no automation beyond raw extraction — leaving teams to manually verify each document against rules.

First attempt

Their previous traditional OCR provider delivered only ~75% accuracy — even lower for certain document types or languages — was difficult to learn, inflexible, and provided no automation capabilities beyond raw extraction.

Workflow diagram · grounded in source
1
Files ingested from email
trigger
“pick files from email, sort them, extract data, check for validation rules, and export to their proprietary software”
2
AI document type detection
ai_action
“the AI could detect the correct document type and assign it to a specialized model”
3
Specialized model data extraction
ai_action
“Nanonets AI has specialized models for different document types that can provide high accuracy compared to traditional OCR tools. This modular approach allowed for much higher accuracy in data extraction!”
4
Validation rules check
validation
“check for validation rules”
5
Export to proprietary software
integration
“export to their proprietary software”
Reported outcome

Nanonets delivered an end-to-end automation solution that picks files from email, classifies document types, extracts data with much higher accuracy via specialized models, checks validation rules, and exports to the client's proprietary software — with users able to start in a few hours.

Reported metrics
Previous OCR accuracy~75%
Data extraction accuracy with Nanonetsmuch higher accuracy
Time to onboard users (Nanonets)a few hours
Employee training time (previous solution)weeks
Reported stack
Nanonets
Source
https://nanonets.com/customer-success-story/energy-management-digitizes-order-forms
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Nanonets delivered an end-to-end automation solution that picks files from email, classifies document types, extracts data with much higher accuracy via specialized models, checks validation rules, and exports to the…

What tools did this team use?

Nanonets.

What results were reported?

Previous OCR accuracy: ~75%; Data extraction accuracy with Nanonets: much higher accuracy; Time to onboard users (Nanonets): a few hours; Employee training time (previous solution): weeks (source-reported, not independently verified).

What failed first in this deployment?

Their previous traditional OCR provider delivered only ~75% accuracy — even lower for certain document types or languages — was difficult to learn, inflexible, and provided no automation capabilities beyond raw extrac…

How is this data entry ops AI workflow structured?

Files ingested from email → AI document type detection → Specialized model data extraction → Validation rules check → Export to proprietary software.