Sales · Ongoing
Marketing agency lead ops — 20+ hours/week admin saved · Anonymous
The problem
6-person marketing agency spending 10-12h/week copying Calendly bookings into CRM, creating Trello cards, sending Slack pings. Another 6-8h on manual follow-up emails.
First attempt
Tested Zapier and Make first — per-task pricing scaled costs too high at this volume. n8n self-hosted eliminated per-task cost entirely. Also tried automating too many workflows at once — started with 2 to prove value first.
Workflow diagram · grounded in source
1
Calendly booking
Trigger
2
N8n
Orchestration
3
CRM
Record
4
Trello
Task
5
Slack
Alert
Reported outcome
20+ hours admin saved every week.
Missed follow-ups: near zero. Real-time lead visibility for whole team. Total setup cost: effectively €0 beyond VPS hosting.
Reported metrics
Time saved20+ hrs/week
VolumeAll leads captured, zero missed
Running since2024
Reported stack
n8nCalendlyCRMTrelloSlack
Source
Case study: n8n automation saved a small business 20+ hours/week (techbuddies.io)
Read source ↗Frequently asked questions
What did this team achieve with this AI workflow?
20+ hours admin saved every week.
What tools did this team use?
n8n, Calendly, CRM, Trello, Slack.
What results were reported?
Time saved: 20+ hrs/week; Volume: All leads captured, zero missed; Running since: 2024 (source-reported, not independently verified).
What failed first in this deployment?
Tested Zapier and Make first — per-task pricing scaled costs too high at this volume.
How is this sales AI workflow structured?
Calendly booking → N8n → CRM → Trello → Slack.