Back office ops · Production

Wessex Archaeology unearths valuable content with Box AI for secure intelligent content management

The problem

Wessex Archaeology's global teams generate highly valuable archaeological data in a wide variety of analog and digital formats, requiring a system to record, store, and access unstructured data efficiently while maintaining strict security and ensuring content is available only to the right stakeholders.

Workflow diagram · grounded in source
1
Field data submission via Forms
trigger
“allows us to get data in a consistent manner from our field teams, from our office staff, from anywhere, and transfer it into our system in a way that meets our clients' requirements”
2
Centralized content storage
integration
“Box centralized Wessex's previously siloed systems into one collaborative portal”
3
Compliance metadata tagging
validation
“every photograph and document must be tagged correctly in order to be compliant with the Archaeological Data Service's regulations”
4
AI metadata extraction
ai_action
“extracting metadata from photographs and archaeological records”
Reported outcome

Box centralized Wessex's previously siloed systems into one collaborative portal, enabling seamless cross-location teamwork, and with Box AI built in, Wessex is positioned to apply AI to metadata extraction, document generation, and form filling without investing in additional tools.

Reported metrics
time savings from AI pre-population of data fieldssaving significant time and effort
Cross-location team collaborationcollaborate seamlessly regardless of location
Reported stack
Box AIBox FormsBox AppsEnterprise Advanced
Source
https://www.box.com/customers/wessex-archaeology
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Box centralized Wessex's previously siloed systems into one collaborative portal, enabling seamless cross-location teamwork, and with Box AI built in, Wessex is positioned to apply AI to metadata extraction, document…

What tools did this team use?

Box AI, Box Forms, Box Apps, Enterprise Advanced.

What results were reported?

time savings from AI pre-population of data fields: saving significant time and effort; Cross-location team collaboration: collaborate seamlessly regardless of location (source-reported, not independently verified).

How is this back office ops AI workflow structured?

Field data submission via Forms → Centralized content storage → Compliance metadata tagging → AI metadata extraction.