Beyer Mechanical Reduces Invoice Processing Time by 60% and Transforms Month-End Close with Stampli
Beyer Mechanical's two AP clerks manually coded and routed 1,500 invoices per month using PaperSave, which was not integrated with their Sage Intacct ERP. The lack of integration caused unreliable PO matching, duplicate invoices slipping through, system stalls of 15–20 seconds per PO click, and chronic delays that prevented the books from closing on time.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice enters Stampli
An invoice enters Stampli and initiates the fully automated AP process.
Tools used
StampliPaperSave
Outcome
Stampli reduced invoice processing time by 60%, cut the invoice lifecycle from at least five days to 48 hours or less, and reduced monthly AP work from approximately 50 hours to half an hour. AP clerk resource efficiencies improved by 33%, and Beyer closed its books by day 10 of month-end starting the very first month of use.
What failed first
PaperSave, the previous AP document management system, spent 45 days attempting to integrate with Sage Intacct without success, leaving PO matching unreliable and invoice coding entirely manual.
Results
Time saved60%
Volume48 hours or less per invoice (from at least five days)