invoice_processing · public · workflow
DocuWare Intelligent Indexing streamlines invoice processing for Smile Train's AP cycle
Before 2013, Smile Train relied on paper invoicing — a slow manual process — to handle thousands of invoices and vendor agreements, making timely payment difficult as the organization grew.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Drop invoices into folder
Users drop all invoices into a folder on their desktop to begin processing.
Tools used
DocuWareIntelligent Indexing
Outcome
Digitizing with DocuWare improved communications, efficiency, and accuracy; Intelligent Indexing reduced per-invoice field entry to under a minute; and over 31,000 invoices and 5,200 vendor agreements have been automatically processed.
Results
Time savedless than a minute
Volumeover 31,000
Running since2013
Grounding & classification
Source type: vendor customer story
29 fields verified against source quotes.
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