invoice_processing · services · workflow
Zenphi automates invoice processing for H&H Purchasing, delivering 600% efficiency increase and $85,000 in staffing savings
H&H Purchasing's entirely manual invoice processing was not scalable as the business grew — managing thousands of invoices during peak periods required up to 9 additional staff and months of work, creating overtime pressures and significant costs.
How it works
Common implementation structure
How this type of workflow is generally built, generalized across documented cases — not tied to any one vendor's stack. Click any stage to read what happens there. Specific products that implement these stages appear in “Tools commonly seen” below.
Stage 1 · Invoice PDF received
Invoices from a range of suppliers arrive as PDFs and trigger the automated workflow.
Tools used
zenphi
Outcome
Zenphi increased invoice processing capacity by 600%, eliminated overtime and temporary staffing needs, and saved more than $85,000 in staffing costs during the 3-month peak period alone, with accuracy and efficiency described as better than ever before.
What failed first
To handle the verification volume, H&H Purchasing was previously forced to outsource invoice verification overseas.
Results
Time savedno temporary staff or overtime requirements
Volume6-fold increase
Cost replaced90%
Grounding & classification
Source type: vendor customer story
30 fields verified against source quotes.
data extractiondocument aiinvoicehuman review describedmetric backednamed customersource backedtools describedworkflow describedprofessional servicescost reductioncycle time reductionemployee productivityerror reductionthroughput increasevendor customer storyaccounts payableinvoice processingprocurementdocument to recordextract classify routehuman review queue