Accounts payable · Production

Stampli's AI delivers a 25x AP efficiency boost for Alden Renewables during ERP migration

The problem

Alden Renewables needed to migrate from QuickBooks to Netsuite while keeping accounts payable and expenses running without disruption, compounded by a painful expenses software migration that burned two weeks of effort with unhelpful support.

First attempt

The prior expenses software migration took two weeks and countless support calls with a rep reading from a script who did not understand either system.

Workflow diagram · grounded in source
1
ERP migration triggered
trigger
“embarked upon a migration from QuickBooks to Netsuite. The complicating factor for Anthony was that two key financial functions relied on third-party providers: expenses and accounts payable”
2
Stampli migration configuration call
integration
“it would be 20 or 30 minutes tops. Well, she was right. It was that quick, and it worked fantastic. Lucia knew Stampli, walked me through the configuration over the phone.”
3
Netsuite kept as source of truth
integration
“Stampli forces you to make your core updates in Netsuite, which means you are fixing things at the source instead of Band-aiding things”
4
AI-powered invoice processing
ai_action
“without Stampli's AI, as our volume grew, I would have needed to have five full time Accounts Payable team members. But with Stampli's AI, I have just this one person doing AP, and doing it in just 20% of her time”
5
PO matching and bill linking
output
“Now we can link up bills that come in directly within the PO view. The amount of time that saves everyone from trying to figure out which bill belongs to which PO… it just makes everything much, much better.”
Reported outcome

The Stampli migration took 20 to 30 minutes, and Stampli's AI enabled a 25x boost in AP efficiency — one person handles AP in 20% of her time instead of requiring five full-time staff — displacing $150K to $200K in annual labor costs while improving accuracy.

Reported metrics
AP efficiency boost25X boost in efficiency
AP person time spent on AP20% of her time
AP person prior time spent on AP90% of her time
AP headcount avoidedfive full time Accounts Payable team members
Show all 8 reported metrics
AP efficiency boost25X boost in efficiency
AP person time spent on AP20% of her time
AP person prior time spent on AP90% of her time
AP headcount avoidedfive full time Accounts Payable team members
Additional hires avoided (CEO estimate)two more people
Annual labor expenses displaced$150K to $200K
Stampli migration duration20 or 30 minutes
Prior expenses software migration durationtwo weeks
Reported stack
StampliNetsuiteQuickBooks
Source
https://www.stampli.com/case-studies/alden-renewables/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

The Stampli migration took 20 to 30 minutes, and Stampli's AI enabled a 25x boost in AP efficiency — one person handles AP in 20% of her time instead of requiring five full-time staff — displacing $150K to $200K in an…

What tools did this team use?

Stampli, Netsuite, QuickBooks.

What results were reported?

AP efficiency boost: 25X boost in efficiency; AP person time spent on AP: 20% of her time; AP person prior time spent on AP: 90% of her time; AP headcount avoided: five full time Accounts Payable team members (source-reported, not independently verified).

What failed first in this deployment?

The prior expenses software migration took two weeks and countless support calls with a rep reading from a script who did not understand either system.

How is this accounts payable AI workflow structured?

ERP migration triggered → Stampli migration configuration call → Netsuite kept as source of truth → AI-powered invoice processing → PO matching and bill linking.

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