Accounts payable · Production

Stampli delivers 25x AP efficiency for Alden Renewables during ERP migration to Netsuite

The problem

Alden Renewables needed to migrate from QuickBooks to Netsuite while maintaining accounts payable continuity, with AP volume expected to grow to the point of requiring significantly more AP headcount.

First attempt

The prior expenses software migration required countless phone calls with a support rep who read from a script rather than understanding either system, taking two weeks to complete and leaving Anthony fearful the AP migration would be equally painful.

Workflow diagram · grounded in source
1
ERP migration triggered
Trigger
Anthony Fernandes embarks on a migration from QuickBooks to Netsuite.
▾ source quote
“embarked upon a migration from QuickBooks to Netsuite”
2
Stampli phone configuration
Integration
The Stampli rep configures the Netsuite integration over a single phone call in 20 or 30 minutes.
▾ source quote
“it would be 20 or 30 minutes tops... Well, she was right. It was that quick, and it worked fantastic. Lucia knew Stampli, walked me through the configuration over the phone”
3
AI invoice processing
Ai action
Stampli's AI processes AP invoice volume that would otherwise require five full-time AP staff.
▾ source quote
“without Stampli's AI, as our volume grew, I would have needed to have five full time Accounts Payable team members... But with Stampli's AI, I have just this one person doing AP, and doing it in just 20% of her …”
4
PO discrepancy validation
Validation
The PO system imports received quantities so billed vs. received discrepancies are visible as the PO is being coded.
▾ source quote
“Stampli also takes it a step further by importing the received quantities, so you can view any billed vs. received discrepancies as you're coding the PO”
5
Bill-to-PO linking
Output
Bills are linked directly within the PO view, eliminating time spent figuring out which bill belongs to which PO.
▾ source quote
“Now we can link up bills that come in directly within the PO view. The amount of time that saves everyone from trying to figure out which bill belongs to which PO”
6
Netsuite source-of-truth sync
Integration
Stampli keeps Netsuite as the source of truth, requiring core updates to be made in Netsuite.
▾ source quote
“Stampli keeps Netsuite as the source of truth. Stampli forces you to make your core updates in Netsuite, which means you are fixing things at the source instead of Band-aiding things”
Reported outcome

The Stampli migration completed in 20 or 30 minutes.
Stampli's AI enables one AP person working at 20% of their time to handle what would otherwise require five full-time AP staff, a 25x efficiency gain, and displaces $150K to $200K in labor expenses annually while providing more accuracy and reducing human error.

Reported metrics
Migration time20 or 30 minutes
AP efficiency boost25X
AP time share after Stampli20%
AP time share before Stampli90%
Show all 8 reported metrics
migration time20 or 30 minutes
AP efficiency boost25X
AP time share after Stampli20%
AP time share before Stampli90%
FTEs required without Stamplifive full time Accounts Payable team members
additional hires avoided for invoice volumetwo more people
annual labor expenses displaced$150K to $200K
accuracy and human errormore accuracy and reducing human error
Reported stack
NetsuiteQuickBooks
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Source
https://www.stampli.com/case-studies/alden-renewables
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

The Stampli migration completed in 20 or 30 minutes.

What tools did this team use?

Netsuite, QuickBooks.

What results were reported?

Migration time: 20 or 30 minutes; AP efficiency boost: 25X; AP time share after Stampli: 20%; AP time share before Stampli: 90% (source-reported, not independently verified).

What failed first in this deployment?

The prior expenses software migration required countless phone calls with a support rep who read from a script rather than understanding either system, taking two weeks to complete and leaving Anthony fearful the AP m…

How is this accounts payable AI workflow structured?

ERP migration triggered → Stampli phone configuration → AI invoice processing → PO discrepancy validation → Bill-to-PO linking → Netsuite source-of-truth sync.

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