Accounts payable · Production

America's Auto Auction uses Stampli's AI to process 32,000 invoices monthly without adding headcount

The problem

America's Auto Auction's AP team processed roughly 32,000 invoices a month with no ERP integration and no real-time visibility — invoices arrived in shared email inboxes and required manual extraction, download, and re-import, while understanding approvals required pulling data from every location into Excel pivot tables.

Workflow diagram · grounded in source

Invoices scanned into platform

trigger

“Now invoices are already scanned in and sitting in Stampli, so we're able to sort them and process them instead of counting them out”

Billy AI extracts invoice fields

ai_action

“With over 12,000 vendors, having Billy choose the right vendor name, invoice date, and description saves us a lot of time”

Auto coding via trays

ai_action

“The auto coding has been huge for us. Once you create your 'trays', you can code them however you want. If it's standard and always tied to a certain company or GL code, we set that upfront. That means invoices are already coded when the…”

Specialist keys invoice

human_review

“our specialists can key an invoice in under a minute instead of downloading, importing, and rekeying everything”

Direct ERP integration

integration

“Stampli was the only platform we found that could directly connect with our ERP”

Real-time visibility dashboard

output

“Now I can go into one screen and see who's handling an invoice, how long it's been sitting, and when it's due”

Audit-ready record retrieval

output

“If auditors ask for invoices, I can select ten and download them immediately. Treasury uses Stampli to research bank payments and check whether invoices are attached”

Reported outcome

Stampli gave the AP team real-time visibility and control, saved at least 10 hours a week through direct ERP integration, enabled specialists to key an invoice in under a minute, and let the team scale volume without increasing headcount.

Reported metrics

Monthly invoice volume processedroughly 32,000 invoices a month

weekly time saved from ERP integrationat least 10 hours a week

Invoice keying time per specialistunder a minute

Headcount growth despite volume increasedidn't have to increase headcount to keep up

Show all 6 reported metrics

monthly invoice volume processedroughly 32,000 invoices a month

weekly time saved from ERP integrationat least 10 hours a week

invoice keying time per specialistunder a minute

headcount growth despite volume increasedidn't have to increase headcount to keep up

processing speedfaster processing

vendor relationshipsstronger vendor relationships

Reported stack

StampliBillyMicrosoft Dynamics 365

Source

https://www.stampli.com/case-studies/americas-auto-auction/

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli gave the AP team real-time visibility and control, saved at least 10 hours a week through direct ERP integration, enabled specialists to key an invoice in under a minute, and let the team scale volume without…

What tools did this team use?

Stampli, Billy, Microsoft Dynamics 365.

What results were reported?

Monthly invoice volume processed: roughly 32,000 invoices a month; weekly time saved from ERP integration: at least 10 hours a week; Invoice keying time per specialist: under a minute; Headcount growth despite volume increase: didn't have to increase headcount to keep up (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoices scanned into platform → Billy AI extracts invoice fields → Auto coding via trays → Specialist keys invoice → Direct ERP integration → Real-time visibility dashboard → Audit-ready record retrieval.