Accounts payable · Production

Basware Guardian for AP: AI-powered invoice quality, data capture, and compliance gateway

The problem

Finance teams face increasing pressure to manage risk and ensure fiscal compliance as invoices arrive through multiple channels often error-ridden, non-compliant, or fraudulent. Even in highly automated environments, 10–20% of documents still require manual intervention.

Workflow diagram · grounded in source
1
Invoice arrives via channel
trigger
“Invoices arrive through multiple channels, often error-ridden, non-compliant, or outright fraudulent”
2
Guardian gates inbound documents
routing
“This intelligent, AI-powered gatekeeper sits between your inbound invoice channels and your AP automation engine – automatically cleaning, enriching, validating, and securing each document before it enters your system”
3
Detect and filter invalid invoices
ai_action
“Guardian detects and filters out: Duplicate invoices Fraudulent or non-compliant submissions Non-invoice documents Invoices that don't meet regulations”
4
AI exception handling and dispute resolution
ai_action
“AI-powered exception handling, automated dispute resolution, and customizable flows mean fewer touches and faster throughput”
5
Clean invoice enters ERP or AP system
output
“Guardian ensures that only valid, compliant, and enriched invoice data reaches your ERP or AP system”
Reported outcome

Guardian ensures only valid, compliant, and enriched invoice data reaches the ERP or AP system, with AI-powered exception handling, automated dispute resolution, and real-time visibility across every invoice's lifecycle.

Reported metrics
Documents requiring manual intervention (industry benchmark)10–20%
Finance team time on supplier inquiries and exception handling (industry benchmark)30–40%
Reported stack
Basware Guardian
Source
https://www.basware.com/en/solutions/ap-automation/basware-guardian-for-ap
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Guardian ensures only valid, compliant, and enriched invoice data reaches the ERP or AP system, with AI-powered exception handling, automated dispute resolution, and real-time visibility across every invoice's lifecycle.

What tools did this team use?

Basware Guardian.

What results were reported?

Documents requiring manual intervention (industry benchmark): 10–20%; Finance team time on supplier inquiries and exception handling (industry benchmark): 30–40% (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice arrives via channel → Guardian gates inbound documents → Detect and filter invalid invoices → AI exception handling and dispute resolution → Clean invoice enters ERP or AP system.

Related accounts payable cases