Accounts payable · Production

Basware Invoice Matching: automated AP invoice processing for cloud ERP

The problem

AP managers using cloud ERP or source-to-pay systems struggle with manual tasks — ingesting PDF invoices, matching POs, and resolving exceptions — and miss out on the benefits of full automation.

Workflow diagram · grounded in source
1
Supplier invoice submission
trigger
“Suppliers can submit invoices in the format of their choice (e-invoicing networks, XML, PDF, and paper) and in compliance with mandates.”
2
Automated data capture
ai_action
“Our comprehensive capabilities capture all invoice data automatically and convert it into an electronic format, facilitating further automation and enhancing downstream processes.”
3
Invoice validation
validation
“verifying key details such as invoice numbers, amounts, and vendor information. This helps to flag errors or inconsistencies early.”
4
Automated PO matching
ai_action
“It performs real-time data checking, line-item matching, and automatic postings, eliminating the need for data replication.”
5
Exception routing
routing
“Invoice Matching automatically applies a root cause error description to any invoices that cannot be posted automatically. The solution reuses your existing workflows for PO and non-PO backed invoice exceptions”
6
ERP integration
integration
“Our goal is to achieve seamless integration of matched invoices into your cloud ERP or S2P platform without manual intervention from accounts payable.”
Reported outcome

Basware Invoice Matching achieves an 83% auto match rate and 99.7% electronic invoicing rate, with 85% paid on time and a demonstrated history of doubling automation rates within 12 months of implementation.

Reported metrics
Auto Match Rate83%
Electronic Invoicing rate99.7%
Paid on time85%
Automation rate improvementdoubling automation rates within 12 months of implementation
Show all 5 reported metrics
Auto Match Rate83%
Electronic Invoicing rate99.7%
Paid on time85%
Automation rate improvementdoubling automation rates within 12 months of implementation
AI training dataset sizeover 2.2Bn invoices
Reported stack
Invoice MatchingInvoiceAI
Source
https://www.basware.com/en/solutions/ap-automation/invoice-matching
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Basware Invoice Matching achieves an 83% auto match rate and 99.7% electronic invoicing rate, with 85% paid on time and a demonstrated history of doubling automation rates within 12 months of implementation.

What tools did this team use?

Invoice Matching, InvoiceAI.

What results were reported?

Auto Match Rate: 83%; Electronic Invoicing rate: 99.7%; Paid on time: 85%; Automation rate improvement: doubling automation rates within 12 months of implementation (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Supplier invoice submission → Automated data capture → Invoice validation → Automated PO matching → Exception routing → ERP integration.

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