Accounts payable · Production

Becker Studios Construction eliminates paper AP processing with Stampli in under a week

The problem

Becker Studios Construction processed over 1,200 invoices per month entirely by hand — paper, manual signature hunts, and decade-old filing cabinets — with no early visibility into charges before billing was already underway.

Workflow diagram · grounded in source
1
Invoice arrives for processing
trigger
“Becker Studios was processing a staggering 250-300 invoices a week”
2
QuickBooks data synced to Stampli
integration
“Stampli imports all essential data, including general ledgers (GLs), classes, customer lists, and bank account listings. Going forward, this data is continuously synchronized and updated throughout the day, every day.”
3
Automated invoice capture and processing
ai_action
“automate invoice capture, expense allocation, payment approval workflows, fraud detection, and other sensitive tasks”
4
Owners review invoices early
human_review
“owners now have a clear, upfront view of all invoices, services, and subcontractor costs”
5
Invoice search for billing output
output
“with Stampli's advanced search capabilities, Jeremy can effortlessly locate all invoices related to a particular customer, streamlining the billing process”
Reported outcome

In less than a week, Becker Studios transitioned to a fully automated AP system, gaining early invoice visibility for owners and achieving a 4X ROI on labor costs, freeing the AP manager to shift from reactive fire-fighting to strategic department management.

Reported metrics
Monthly invoice volume processedmore than 1,200 a month
Weekly invoice volume processed250-300 invoices a week
Implementation timeless than a week
Approver training time20 to 30-minute session
Show all 7 reported metrics
Monthly invoice volume processedmore than 1,200 a month
Weekly invoice volume processed250-300 invoices a week
Implementation timeless than a week
Approver training time20 to 30-minute session
ROI on labor costs (Jeremy's calculation)4X
ROI in labor (headline)3.5x
AP manager strategic capacityable to actually manage the department to help the business
Reported stack
StampliQuickBooks Desktop
Source
https://www.stampli.com/case-studies/becker-studios
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

In less than a week, Becker Studios transitioned to a fully automated AP system, gaining early invoice visibility for owners and achieving a 4X ROI on labor costs, freeing the AP manager to shift from reactive fire-fi…

What tools did this team use?

Stampli, QuickBooks Desktop.

What results were reported?

Monthly invoice volume processed: more than 1,200 a month; Weekly invoice volume processed: 250-300 invoices a week; Implementation time: less than a week; Approver training time: 20 to 30-minute session (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice arrives for processing → QuickBooks data synced to Stampli → Automated invoice capture and processing → Owners review invoices early → Invoice search for billing output.

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