Accounts payable · Production

Becker Studios Construction eliminates paper-based AP with Stampli, achieving 4X ROI on labor

The problem

Becker Studios Construction manually processed more than 1,200 invoices per month using paper-based workflows, chasing approver signatures, and maintaining physical filing cabinets, with no early visibility into invoice status before payment.

Workflow diagram · grounded in source
1
Invoice intake
trigger
“more than 1,200 a month, and all of it processed manually”
2
Automated invoice processing
ai_action
“automate invoice capture, expense allocation, payment approval workflows, fraud detection, and other sensitive tasks”
3
Approver review
human_review
“owners now have a clear, upfront view of all invoices, services, and subcontractor costs”
4
QuickBooks Desktop sync
integration
“this data is continuously synchronized and updated throughout the day, every day”
5
Billing and book close
output
“Jeremy can effortlessly locate all invoices related to a particular customer, streamlining the billing process”
Reported outcome

Within less than a week, Becker Studios fully transitioned to an automated AP system integrated with QuickBooks Desktop, with Stampli delivering a 4X ROI on labor costs and enabling the accounting manager to shift from firefighting to strategic department management.

Reported metrics
Monthly invoice volumemore than 1,200 a month
Weekly invoice volume250-300 invoices a week
Implementation timeless than a week
ROI on labor (section heading)3.5x
Show all 7 reported metrics
monthly invoice volumemore than 1,200 a month
weekly invoice volume250-300 invoices a week
implementation timeless than a week
ROI on labor (section heading)3.5x
ROI on labor costs (Jeremy's estimate)4X
approver training duration20 to 30-minute session
AP management quality improvementmanage the department to help the business
Reported stack
StampliQuickBooks Desktop
Source
https://www.stampli.com/case-studies/becker-studios/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Within less than a week, Becker Studios fully transitioned to an automated AP system integrated with QuickBooks Desktop, with Stampli delivering a 4X ROI on labor costs and enabling the accounting manager to shift fro…

What tools did this team use?

Stampli, QuickBooks Desktop.

What results were reported?

Monthly invoice volume: more than 1,200 a month; Weekly invoice volume: 250-300 invoices a week; Implementation time: less than a week; ROI on labor (section heading): 3.5x (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice intake → Automated invoice processing → Approver review → QuickBooks Desktop sync → Billing and book close.

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