Finance ops · Production

How Construction One, Zola, WayUp, Liquid Measurement Systems, and Betterment transformed expense management with Ramp

The problem

Across all featured companies, expense management was built on manual submissions, spreadsheets, and disconnected legacy systems that caused delays, errors, and gave finance teams little visibility or control over company spending.

Workflow diagram · grounded in source
1
Employee submits receipt
trigger
“Mobile-first receipt capture empowered employees to manage their own expenses”
2
Automated expense coding
ai_action
“Automated coding and real-time reminders reduced manual input”
3
Policy enforcement gate
validation
“Spend controls blocked out-of-policy categories like flights and hotels for employees receiving per diems”
4
Real-time anomaly alert
output
“Real-time Slack alerts improved visibility and helped flag unusual charges instantly”
5
Accounting system sync
integration
“Integrations with accounting software streamlined reconciliation and reporting”
6
Faster month-end close
output
“Construction One cut reconciliation time by 75%—from 40 hours to just 10 hours per month”
Reported outcome

After adopting Ramp, all companies achieved significant time savings and improved financial control: Construction One cut reconciliation time by 75%, WayUp saved 85 hours per month, and Zola reduced month-end close from 20–25 days to 12–13 days.

Reported metrics
Construction One reconciliation time reduction75%
Construction One monthly hours saved30+ hours each month
Construction One original monthly reconciliation hours40 hours
Construction One spreadsheets consolidated monthly75 different spreadsheets
Show all 14 reported metrics
Construction One reconciliation time reduction75%
Construction One monthly hours saved30+ hours each month
Construction One original monthly reconciliation hours40 hours
Construction One spreadsheets consolidated monthly75 different spreadsheets
Zola expense coding time saved monthly6 hours/month
Zola expense report processing time saved monthly3 hours/month
Zola month-end close reductionnearly 50%
Zola month-end close duration20–25 days to 12–13 days
WayUp hours saved monthly through automation85 hours per month
WayUp expense review time reductionsix hours to less than one hour per month
LMS accounting staff time saved monthly5 hours/month
LMS employee time saved monthly5–15 hours/month
LMS month-end close improvement1 day faster
LMS legacy manual follow-up hours per month5+ hours each month
Reported stack
RampSlack
Source
https://ramp.com/blog/expense-management-case-studies
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

After adopting Ramp, all companies achieved significant time savings and improved financial control: Construction One cut reconciliation time by 75%, WayUp saved 85 hours per month, and Zola reduced month-end close fr…

What tools did this team use?

Ramp, Slack.

What results were reported?

Construction One reconciliation time reduction: 75%; Construction One monthly hours saved: 30+ hours each month; Construction One original monthly reconciliation hours: 40 hours; Construction One spreadsheets consolidated monthly: 75 different spreadsheets (source-reported, not independently verified).

How is this finance ops AI workflow structured?

Employee submits receipt → Automated expense coding → Policy enforcement gate → Real-time anomaly alert → Accounting system sync → Faster month-end close.

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