Accounts payable · Production

Family Allergy & Asthma achieves 90% faster invoice processing with Stampli

The problem

Family Allergy & Asthma had no visibility into its AP pipeline until orders arrived, with invoices processed entirely by hand — each hand-coded by an accountant and routed for approval among a small group of people, with no integration into their Intacct ERP system.

Workflow diagram · grounded in source

Invoices arrive by postal mail

trigger

“With 400 monthly invoices arriving by postal mail, processing was manual and slow”

AP manager scans invoice batches

integration

“Family Allergy and Asthma's AP manager quickly scans batches of invoices, which are then automatically sent to Stampli”

AI duplicate invoice detection

ai_action

“Stampli identifies duplicate invoices using artificial intelligence, which has allowed Zach's team to eliminate that risk”

Flexible approval workflow

human_review

“We have 15 approvers in Stampli, and it's easy for everyone to communicate inside the platform to ask and answer questions, track approvals, and have an audit trail”

Sync invoices to Intacct

integration

“We've gone from 10 days to one day to get all invoices into Intacct”

Reported outcome

Stampli reduced invoice entry time into Intacct by 90% (from 10 days to one day) and cut the full invoice lifecycle by 70% to three days total, with 100% of invoices tracked in Stampli and Intacct and AI eliminating the risk of duplicate invoice payments.

Reported metrics

invoice entry speed into Intacct90% faster

invoice entry time into Intacct10 days to one day

Invoice lifecycle reduction70% reduction

Invoice lifecycle durationshortened to about one day per approver, so three days total

Show all 6 reported metrics

invoice entry speed into Intacct90% faster

invoice entry time into Intacct10 days to one day

invoice lifecycle reduction70% reduction

invoice lifecycle durationshortened to about one day per approver, so three days total

invoice coverage in system100%

team visibility into invoicesinsight into all invoices so we can better plan

Reported stack

StampliIntacctartificial intelligence

Source

https://www.stampli.com/case-studies/family-allergy-asthma

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli reduced invoice entry time into Intacct by 90% (from 10 days to one day) and cut the full invoice lifecycle by 70% to three days total, with 100% of invoices tracked in Stampli and Intacct and AI eliminating t…

What tools did this team use?

Stampli, Intacct, artificial intelligence.

What results were reported?

invoice entry speed into Intacct: 90% faster; invoice entry time into Intacct: 10 days to one day; Invoice lifecycle reduction: 70% reduction; Invoice lifecycle duration: shortened to about one day per approver, so three days total (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoices arrive by postal mail → AP manager scans invoice batches → AI duplicate invoice detection → Flexible approval workflow → Sync invoices to Intacct.