Accounts payable · Production

Family Allergy & Asthma achieves 90% faster invoice processing with Stampli

The problem

Family Allergy & Asthma received 400 monthly invoices by postal mail with no AP visibility; each invoice was hand-coded by an accountant and approvals were coordinated manually, resulting in an invoice lifecycle of up to 10 days with risk of late payments and fees.

Workflow diagram · grounded in source

Invoices scanned and sent to Stampli

trigger

“Family Allergy and Asthma's AP manager quickly scans batches of invoices, which are then automatically sent to Stampli”

AI duplicate invoice detection

ai_action

“Stampli identifies duplicate invoices using artificial intelligence, which has allowed Zach's team to eliminate that risk”

Approval workflow routing

routing

“The flexible approval workflow in Stampli is very valuable, as we get responses from approvers much faster. We can easily and quickly identify who has what invoice and its status in the approval process.”

Approver review in platform

human_review

“We have 15 approvers in Stampli, and it's easy for everyone to communicate inside the platform to ask and answer questions, track approvals, and have an audit trail”

Sync approved invoices to Intacct

integration

“With the Stampli API integration, Zach said "We've gone from 10 days to one day to get all invoices into Intacct"”

Reported outcome

After deploying Stampli with Intacct integration, invoice ingestion dropped from 10 days to one day (90% faster), the overall invoice lifecycle fell by 70% to about three days total, and 100% of invoices are now visible in both systems, enabling better cash flow planning.

Reported metrics

Invoice ingestion speed improvement90% faster

Invoice ingestion time10 days to one day

Invoice lifecycle reduction70%

Invoice lifecycle durationup to 10 days reduced to three days total

Show all 7 reported metrics

Invoice ingestion speed improvement90% faster

Invoice ingestion time10 days to one day

Invoice lifecycle reduction70%

Invoice lifecycle durationup to 10 days reduced to three days total

Invoice capture rate100%

Monthly invoice volume400 monthly invoices

Number of approvers15 approvers

Reported stack

StampliIntacct

Source

https://www.stampli.com/case-studies/family-allergy-asthma/

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

After deploying Stampli with Intacct integration, invoice ingestion dropped from 10 days to one day (90% faster), the overall invoice lifecycle fell by 70% to about three days total, and 100% of invoices are now visib…

What tools did this team use?

Stampli, Intacct.

What results were reported?

Invoice ingestion speed improvement: 90% faster; Invoice ingestion time: 10 days to one day; Invoice lifecycle reduction: 70%; Invoice lifecycle duration: up to 10 days reduced to three days total (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoices scanned and sent to Stampli → AI duplicate invoice detection → Approval workflow routing → Approver review in platform → Sync approved invoices to Intacct.