Finance ops · Production

Found became audit-ready and cut monthly close to 5 days with Rillet

The problem

Found's accounting function was severely backlogged — July books were closing in mid-September, cash reconciliation took 5-6 days across tens of thousands of transactions in Google Sheets, and there was no transaction-level audit trail. A first external audit was approaching and QuickBooks could not produce the evidence needed, while the 12-14 day close left no capacity for anything else.

Workflow diagram · grounded in source
1
Fee transactions post monthly
trigger
“Tens of thousands of fee transactions post to Found's corporate accounts every month.”
2
Auto-match and rule-based routing
routing
“auto-matching thousands of invoices each month and rule-based matching that routes and recognizes other transactions automatically using string patterns from bank descriptions”
3
AI generates audit rationale
ai_action
“Rillet's AI generates human-readable rationale from a controlled, visible input”
4
Materiality checkpoint validation
validation
“Configurable checkpoints tied to materiality thresholds are documented, tested, and version-controlled”
5
Aura Flow automates journal entries
output
“is now built in Aura Flow, a scheduled workflow that runs itself”
6
Partner payout reports automated
output
“A cumbersome monthly process — pulling data from BigQuery, transferring it to a separate template, and manually generating 15-20 emails and partner Excel reports — is now fully automated”
Reported outcome

Cash reconciliation dropped from 5-6 days to 1 day, the close moved toward day 5 from 12-14 days, and partner payout reports now go out on day 3 instead of day 10.
Found achieved a full transaction-level audit trail with SOC 1 and SOC 2 compliance, and accounting was repositioned as a strategic thought partner to product and engineering.

Reported metrics
Cash reconciliation timedown from 5-6 days to 1 day (6x faster)
Monthly close timefrom 12-14 days toward 5
Soft close timing and confidenceSoft close by day 5, with 90-95% confidence in the numbers
Partner payout report send dateday 3 instead of day 10
Show all 6 reported metrics
cash reconciliation timedown from 5-6 days to 1 day (6x faster)
monthly close timefrom 12-14 days toward 5
soft close timing and confidenceSoft close by day 5, with 90-95% confidence in the numbers
partner payout report send dateday 3 instead of day 10
implementation time6-8 weeks
audit compliance achievedSOC 1 & SOC 2 compliant from day one
Reported stack
RilletAura FlowQuickBooks OnlineGoogle SheetsBigQuery
Source
https://www.rillet.com/case-studies/found-became-audit-ready-with-continuous-close
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Cash reconciliation dropped from 5-6 days to 1 day, the close moved toward day 5 from 12-14 days, and partner payout reports now go out on day 3 instead of day 10.

What tools did this team use?

Rillet, Aura Flow, QuickBooks Online, Google Sheets, BigQuery.

What results were reported?

Cash reconciliation time: down from 5-6 days to 1 day (6x faster); Monthly close time: from 12-14 days toward 5; Soft close timing and confidence: Soft close by day 5, with 90-95% confidence in the numbers; Partner payout report send date: day 3 instead of day 10 (source-reported, not independently verified).

How is this finance ops AI workflow structured?

Fee transactions post monthly → Auto-match and rule-based routing → AI generates audit rationale → Materiality checkpoint validation → Aura Flow automates journal entries → Partner payout reports automated.

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