Accounts payable · Production

Basware invoice-centric AI automates 90%+ of invoices and removes 90% of manual tasks

The problem

Finance teams face manual invoice processing burdened by poor OCR data quality and processing errors, while finance leaders struggle to begin AI transformation due to lack of change management capabilities, budget constraints, and difficulty proving ROI.

Workflow diagram · grounded in source
1
Invoice arrival from any source
trigger
“handling every invoice seamlessly, regardless of source or format, even without a PO”
2
Electronic capture with accuracy
ai_action
“Capture every invoice electronically with 100% accuracy, eliminate time wasting on poor data quality from OCR”
3
Automated rule-based matching
ai_action
“We have increased the level of automation and seen a dramatic decrease in processing errors thanks to the automatic matching of invoices using automated rules”
4
AI tax coding and compliance
ai_action
“Ensure compliance with automated tax code handling and tax calculations. The AI codes your invoices, speeding up processing time and reducing human error”
5
Fraud detection
validation
“Easily identify suspicious or fraudulent activity – protecting your bottom line”
6
Duplicate and over-payment elimination
validation
“Eliminate duplicate invoices and over-payments, ensuring accurate and efficient financial operations”
7
Same-day payment processing
output
“Optimize cashflow and benefit from early payment discounts by processing invoices on the same day”
Reported outcome

The platform removes 90% of manual tasks, achieves sub-one-day average processing time, handles over 40,000 invoices per FTE, and enabled INNIO to save millions of euros annually through prioritised discount payments, with a dramatic decrease in processing errors and rapid ROI.

Reported metrics
Invoices fully automated90%+
Manual tasks removed90%
Average processing time<1 day
invoices processed per FTE+40k
Show all 11 reported metrics
invoices fully automated90%+
manual tasks removed90%
average processing time<1 day
invoices processed per FTE+40k
invoice capture accuracy100%
annual savings (INNIO)millions of euros annually
processing errorsdramatic decrease in processing errors
return on investment timelinerapid return on investment within just a few months
AI training dataset sizeover 2.2Bn invoices
finance leaders prioritising cost efficiency (market stat)55%
finance leaders keen to increase AI investments (market stat)75%
Reported stack
cloud-based AP automationinvoice-centric AIrule-based invoice automation engine
Source
https://www.basware.com/en/why-basware/intelligent-automation
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

The platform removes 90% of manual tasks, achieves sub-one-day average processing time, handles over 40,000 invoices per FTE, and enabled INNIO to save millions of euros annually through prioritised discount payments,…

What tools did this team use?

cloud-based AP automation, invoice-centric AI, rule-based invoice automation engine.

What results were reported?

Invoices fully automated: 90%+; Manual tasks removed: 90%; Average processing time: <1 day; invoices processed per FTE: +40k (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice arrival from any source → Electronic capture with accuracy → Automated rule-based matching → AI tax coding and compliance → Fraud detection → Duplicate and over-payment elimination → Same-day payment processing.

Related accounts payable cases