Accounts payable · Production

KCE Logistics automates accounts payable with Reform, reducing invoice posting time from 15+ days to ~5 days

The problem

KCE Logistics's accounts payable process was entirely manual, driven by email exchanges between Operations and Finance and followed by manual data entry and posting. Cross-team coordination caused backlogs, limited visibility, and frequent delays, with high-volume invoices commonly posting months after issuance.

Workflow diagram · grounded in source
1
Invoice arrives in Reform
trigger
“Invoices are received, organized, and batch-processed through Reform”
2
AI data extraction
ai_action
“Reform's AI handles data ambiguity by extracting data regardless of formatting or file type”
3
Semantic vendor matching
ai_action
“The system sees two invoices from "Advanced Logistics Solutions" and "Advanced Transport, LLC," and is able to correctly match them as the same company, while separating them from "Import Logistics Solutions."”
4
Business logic validation
validation
“human-generated business logic and validation rules”
5
Batch posting to Magaya
integration
“KCE is now running a collection of automations (some general, some specific to individual vendors with more proprietary invoices) that all feed into their AP module in Magaya”
Reported outcome

Reform centralized and automated KCE's AP workflow, reducing average invoice posting time from 15+ days to ~5 days and enabling the team to redirect effort from manual data entry to higher-value financial analysis.

Reported metrics
Average time to post vendor billsfrom 15+ days to ~5 days
Vendor invoice posting timelinesshigh-volume vendor invoices now close on time (previously months after issuance)
AP team urgency and manual workloadUrgency has been reduced
manual AP work removedsignificant amount of manual work removed
Reported stack
ReformMagaya
Source
https://www.reformhq.com/case-studies/kce-logistics-automates-accounts-payable-with-reform
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Reform centralized and automated KCE's AP workflow, reducing average invoice posting time from 15+ days to ~5 days and enabling the team to redirect effort from manual data entry to higher-value financial analysis.

What tools did this team use?

Reform, Magaya.

What results were reported?

Average time to post vendor bills: from 15+ days to ~5 days; Vendor invoice posting timeliness: high-volume vendor invoices now close on time (previously months after issuance); AP team urgency and manual workload: Urgency has been reduced; manual AP work removed: significant amount of manual work removed (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice arrives in Reform → AI data extraction → Semantic vendor matching → Business logic validation → Batch posting to Magaya.

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