Accounts payable · Production

Basware Statement Matching eliminates over 90% of manual reconciliation effort at KION Group

The problem

KION Group operated across more than 100 countries but reconciled only 10% of supplier statements manually, leaving discrepancies undetected and ledger data unreliable. The volume and complexity of statements made it impossible to scale, allowing missing invoices, mis-postings, and duplicates to go unnoticed and impact the P&L.

Workflow diagram · grounded in source

Daily invoice data upload

trigger

“Automated daily upload of invoice data from your ledgers”

Automated statement reconciliation

validation

“Excel, PDF, or paper supplier statements are automatically reconciled with an overall status allocated to each statement and statement line”

Supplier portal submission

integration

“A portal for suppliers to view invoice and payment status, submit messages, and upload statements for account reconciliation”

AP team reviews results

human_review

“Your AP team can then access these results, streamlining communication”

Reconciliation reports generated

output

“Reconciliation reports identify missing invoices, open credits, miss-postings, and discrepancies. Resolve ledger errors and share reports with suppliers, providing document status, due dates, paid dates, and payment references.”

Interactive dashboards

output

“Utilize interactive dashboards for detailed matching analysis, task monitoring, and reconciliation metric assessment”

Reported outcome

Basware Statement Matching eliminated over 90% of KION Group's manual reconciliation effort, delivered a 10x increase in reconciliation speed, and identified $1M+ for every $1B spent per customer, while providing clean ledger data as a foundation for SAP S/4HANA migration.

Reported metrics

Manual efforts eliminated>90%

Reconciliation speed increase10x

discrepancies identified per $1B spent$1M+

Statement matching process automatedup to 90%

Show all 6 reported metrics

manual efforts eliminated>90%

reconciliation speed increase10x

discrepancies identified per $1B spent$1M+

statement matching process automatedup to 90%

pre-automation statement coverage (KION baseline)10%

cost and effort savingssaved money and effort

Reported stack

Basware Statement MatchingAP AutomationSAP S/4HANA

Source

https://www.basware.com/en/solutions/ap-automation/statement-matching

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Basware Statement Matching eliminated over 90% of KION Group's manual reconciliation effort, delivered a 10x increase in reconciliation speed, and identified $1M+ for every $1B spent per customer, while providing clea…

What tools did this team use?

Basware Statement Matching, AP Automation, SAP S/4HANA.

What results were reported?

Manual efforts eliminated: >90%; Reconciliation speed increase: 10x; discrepancies identified per $1B spent: $1M+; Statement matching process automated: up to 90% (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Daily invoice data upload → Automated statement reconciliation → Supplier portal submission → AP team reviews results → Reconciliation reports generated → Interactive dashboards.