Accounts payable · Production

Kiva Confections doubles AP productivity and achieves 6X faster invoice lifecycle with Stampli

The problem

Kiva's small accounting team processed roughly 650 invoices per month through fully manual AP processes — filing vendor emails into Gmail folders and manually importing attachments into Intacct — with no centralized visibility, making on-time payment and duplicate detection difficult.

Workflow diagram · grounded in source
1
Vendor invoice received by email
trigger
“Vendors sent us invoices by email”
2
Automated import into Intacct
integration
“Stampli imports invoices into Intacct, which has not only reduced the invoice lifecycle, but it has also reduced the risk of data entry errors in Intacct”
3
Invoice coding and approval workflow
routing
“Where Stampli automation has really streamlined our AP processes is in importing invoices into Intacct, coding, and getting approvals”
4
Automated approver notifications
output
“all communications are captured in Stampli and notifications are automatically sent to remind approvers of pending tasks”
5
Approver self-service review
human_review
“Stampli's advanced search capabilities enable invoice approvers across departments to see outstanding invoices and run reports on weekly payments. If an approver has a question about an invoice, they can use Stampli's in-app communicatio…”
Reported outcome

After implementing Stampli, Kiva's invoice lifecycle fell from 10 to 15 days to two days (6X faster), accounting team productivity doubled so one person now processes 100% of invoices, and the team gained 100% visibility into invoice status.

Reported metrics
Invoice lifecycle speed improvement6X faster
invoice lifecycle duration before Stampli10 to 15 days
invoice lifecycle duration after Stamplitwo days
Accounting team productivity improvement2X
Show all 7 reported metrics
invoice lifecycle speed improvement6X faster
invoice lifecycle duration before Stampli10 to 15 days
invoice lifecycle duration after Stamplitwo days
accounting team productivity improvement2X
team headcount needed for invoice processing50%
invoice status visibility100%
invoices processable by one person100%
Reported stack
StampliIntacct
Source
https://www.stampli.com/case-studies/kiva-confections/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

After implementing Stampli, Kiva's invoice lifecycle fell from 10 to 15 days to two days (6X faster), accounting team productivity doubled so one person now processes 100% of invoices, and the team gained 100% visibil…

What tools did this team use?

Stampli, Intacct.

What results were reported?

Invoice lifecycle speed improvement: 6X faster; invoice lifecycle duration before Stampli: 10 to 15 days; invoice lifecycle duration after Stampli: two days; Accounting team productivity improvement: 2X (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Vendor invoice received by email → Automated import into Intacct → Invoice coding and approval workflow → Automated approver notifications → Approver self-service review.

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