Accounts payable · Production

How AP automation gives LTC Ally the capacity to add 30 skilled nursing facilities a month

The problem

LTC Ally's rapid growth — onboarding up to 30 new skilled nursing facilities a month — created an unsustainable AP burden because each facility is a unique AP ecosystem with distinct accounting needs, and the prior model of maintaining a constant staff-to-home ratio could not scale without proportionally increasing headcount.

Workflow diagram · grounded in source
1
New entity added as client
trigger
“each individual nursing home represents its own entity with unique accounting needs, including managing distinct vendor relationships, coding preferences, approvals workflows, and distinct compliance requirements”
2
Stampli syncs data from Sage Intacct
integration
“Stampli syncs over all relevant data from Sage Intacct for each entity, streamlining the detailed mapping of accounts without overlooking the unique characteristics of each entity's financial operations”
3
Billy auto-suggests invoice fields
ai_action
“By auto-suggesting invoice data fields, Billy substantially reduces the manual data entry workload, further enhancing the efficiency and scalability of LTC Ally's operations.”
4
Human validates Billy's suggestions
human_review
“Billy does the work while the human validates it — which frees the human for more impactful work”
5
Allocations sync back to Intacct
integration
“If there is an allocation, you do it in Stampli and it syncs into Intacct. If there are custom fields, Stampli supports those custom fields.”
6
Approval timing visibility surfaced
output
“Stampli's platform surfaces approval timing data, which facilitates evidence-based discussions about bottlenecks and hold-ups, turning an opaque issue into one that can be surgically addressed.”
Reported outcome

Stampli enabled LTC Ally to grow without proportionally increasing staff, with the employee-to-facility ratio dropping significantly, the close timeline dramatically accelerating, and faster onboarding of more nursing homes directly impacting the bottom line as a significant revenue driver.

Reported metrics
New skilled nursing facilities onboarded per month30
Setup time per new facilityone-day setup
Employee-to-facility ratiodropped significantly
Revenue impactsignificant revenue driver
Show all 5 reported metrics
New skilled nursing facilities onboarded per month30
Setup time per new facilityone-day setup
Employee-to-facility ratiodropped significantly
Revenue impactsignificant revenue driver
Month-end close timelinedramatically accelerated
Reported stack
StampliBillySage Intacct
Source
https://www.stampli.com/case-studies/ltc-ally/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli enabled LTC Ally to grow without proportionally increasing staff, with the employee-to-facility ratio dropping significantly, the close timeline dramatically accelerating, and faster onboarding of more nursing…

What tools did this team use?

Stampli, Billy, Sage Intacct.

What results were reported?

New skilled nursing facilities onboarded per month: 30; Setup time per new facility: one-day setup; Employee-to-facility ratio: dropped significantly; Revenue impact: significant revenue driver (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

New entity added as client → Stampli syncs data from Sage Intacct → Billy auto-suggests invoice fields → Human validates Billy's suggestions → Allocations sync back to Intacct → Approval timing visibility surfaced.

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