Accounts payable · Production

Modigent scales AP vendor management without adding headcount using Stampli self-service portal and AI-powered PO matching

The problem

Modigent's small AP team was overwhelmed by constant vendor calls and emails about invoice statuses and payment timelines across many operating companies, and growing the team was not considered a sustainable option for the planned expansion.

Workflow diagram · grounded in source
1
Vendor submits invoice via portal
trigger
“They are able to send new invoices directly to Stampli and see where existing ones are in the process.”
2
AI-powered PO matching
ai_action
“Stampli's AI-powered PO matching sped up processing times.”
3
AP messaging within system
integration
“Stampli enables its users to send messages to vendors within its system, creating major efficiencies because AP team members don't need to switch to a different communications channel to ask a vendor a question about an invoice. This ens…”
4
Vendor self-service portal
output
“Stampli lets customers create a unique portal for every vendor, with self-service options that let vendors submit invoices, track payment status and receive real-time notifications about estimated payment dates.”
5
Automated document compliance tracking
integration
“manage ongoing document compliance through automated document collection and tracking”
Reported outcome

Modigent freed 2-3 team members from vendor inquiries, enabled 24/7 vendor self-service through a portal, and expects to add additional operating companies without hiring a single additional headcount.

Reported metrics
Team members freed from vendor inquiries2-3 people
Headcount avoidedfive more people
Vendor self-service availability24/7 vendor self-service
Invoice processing throughputmore vouched daily
Show all 5 reported metrics
team members freed from vendor inquiries2-3 people
headcount avoidedfive more people
vendor self-service availability24/7 vendor self-service
invoice processing throughputmore vouched daily
future headcount for scalingnot planning to add even a single additional headcount
Reported stack
StampliProcoreBuildOpsSage IntacctStampli Payments
Source
https://www.stampli.com/case-studies/modigent
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Modigent freed 2-3 team members from vendor inquiries, enabled 24/7 vendor self-service through a portal, and expects to add additional operating companies without hiring a single additional headcount.

What tools did this team use?

Stampli, Procore, BuildOps, Sage Intacct, Stampli Payments.

What results were reported?

Team members freed from vendor inquiries: 2-3 people; Headcount avoided: five more people; Vendor self-service availability: 24/7 vendor self-service; Invoice processing throughput: more vouched daily (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Vendor submits invoice via portal → AI-powered PO matching → AP messaging within system → Vendor self-service portal → Automated document compliance tracking.

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