Accounts payable · Production

NWFM optimizes accounts payable with Laserfiche, achieving over 300% increase in invoice capacity

The problem

NWFM's manual, paper-based accounts payable process could not scale with company growth: area managers made purchases at remote locations, invoice tracking was prone to bottlenecks, and documents were easily misplaced.

Workflow diagram · grounded in source
1
Field invoice upload
trigger
“allows area managers to upload pictures of invoices directly to Laserfiche from remote locations”
2
Invoice data extraction
ai_action
“The integration extracts vendor names, ranch names, individual blocks, numerical codes and other relevant information needed for processing and approvals”
3
Route to repository folder
routing
“routes all electronically imported invoices into a dedicated folder within the company's Laserfiche repository”
4
Review and annotation
human_review
“Each invoice can be reviewed for accuracy before sending it for final approval and payment processing. Throughout the process, the administrative team can make changes to expense category codes and make notes to the bookkeeper.”
5
Price check against bid sheets
validation
“enables employees to process invoices while checking the price of products against bid sheets”
6
Final approval and payment
output
“sending it for final approval and payment processing”
Reported outcome

NWFM scaled invoice processing from 250 to more than 1,000 invoices per month, achieved hundreds of thousands of dollars in savings, identified $14,000 in billing errors per year, and returned $72,000 in unused chemicals.

Reported metrics
Invoice capacity increaseOver 300%
Monthly invoice volume250 to more than 1,000
Total cost savingshundreds of thousands of dollars in savings
monthly AP savings thresholdexceeded $1,000 per month
Show all 8 reported metrics
invoice capacity increaseOver 300%
monthly invoice volume250 to more than 1,000
total cost savingshundreds of thousands of dollars in savings
monthly AP savings thresholdexceeded $1,000 per month
unused chemicals returned$72,000
annual billing errors identified$14,000 per year
invoice processing accuracyIncreased accuracy in invoice processing
investor confidenceIncreased investor confidence in the company
Reported stack
LaserficheFastField
Source
https://www.laserfiche.com/resources/customer-stories/nwfm-optimizes-accounts-payable-processes-for-growth/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

NWFM scaled invoice processing from 250 to more than 1,000 invoices per month, achieved hundreds of thousands of dollars in savings, identified $14,000 in billing errors per year, and returned $72,000 in unused chemic…

What tools did this team use?

Laserfiche, FastField.

What results were reported?

Invoice capacity increase: Over 300%; Monthly invoice volume: 250 to more than 1,000; Total cost savings: hundreds of thousands of dollars in savings; monthly AP savings threshold: exceeded $1,000 per month (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Field invoice upload → Invoice data extraction → Route to repository folder → Review and annotation → Price check against bid sheets → Final approval and payment.

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