Accounts payable · Production

Pair Eyewear consolidates expense management and automates finance workflows with Ramp

The problem

Pair Eyewear's previous expense management system was heavily reliant on spreadsheets, lacked integration with NetSuite, offered no procure-to-pay functionality, and did not support amortization, creating significant strain for the finance department.

Workflow diagram · grounded in source
1
Receipt photo capture
trigger
“Employees can snap a photo of their receipt”
2
Auto-coding to department
ai_action
“with pre-hardcoding of required accounting fields) it's instantly coded to the correct department—half the work is done before they start”
3
Automatic receipt attachment
ai_action
“Receipts are automatically attached for us, then the employee simply needs to write a memo—and that's it”
4
Manager review and approval
human_review
“managers can see reimbursements they need to review for employees, review and approve card requests, and even send and review invoices”
5
NetSuite sync
integration
“Now, with Ramp, everything syncs effortlessly”
6
Reimbursement completion
output
“Reimbursements are now completed within two days”
Reported outcome

Pair Eyewear consolidated credit cards, bill pay, reimbursement, and travel into Ramp; reimbursements are now completed within two days, syncing with NetSuite is seamless, and AI automates tasks the AP manager previously handled manually.

Reported metrics
Reimbursement completion timewithin two days
AP manager work-life balancebetter work-life balance
manual work reduction for AP managerAI handles much of the work I used to do manually
Pre-coded expense fieldshalf the work is done before they start
Reported stack
RampNetSuiteSlackAmazon
Source
https://ramp.com/customers/pair-eyewear
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Pair Eyewear consolidated credit cards, bill pay, reimbursement, and travel into Ramp; reimbursements are now completed within two days, syncing with NetSuite is seamless, and AI automates tasks the AP manager previou…

What tools did this team use?

Ramp, NetSuite, Slack, Amazon.

What results were reported?

Reimbursement completion time: within two days; AP manager work-life balance: better work-life balance; manual work reduction for AP manager: AI handles much of the work I used to do manually; Pre-coded expense fields: half the work is done before they start (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Receipt photo capture → Auto-coding to department → Automatic receipt attachment → Manager review and approval → NetSuite sync → Reimbursement completion.

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