Accounts payable · Production

ABBYY FlexiCapture Automates Invoice Processing for PAPCO Energy, Delivering 50% Labor Reduction and $30,000 Annual Savings

The problem

PAPCO received over 600,000 invoices annually from more than 1,000 vendors, all requiring tedious, error-prone manual entry into their accounting system, compounded by complex multi-level approval workflows, causing AP staff to work overtime and weekends.

First attempt

PAPCO's SharePoint-based workflow was cumbersome, limited their ability to research issues and prepare audit data, and when they attempted to upgrade it, PaperVision's software could not handle their complex multi-level approval workflows.

Workflow diagram · grounded in source

Invoice scanning via network copiers

trigger

“Using network copiers for scanning, the solution automatically extracts and classifies invoice data”

Automatic data extraction and classification

ai_action

“the solution automatically extracts and classifies invoice data”

Route to AP department staff

routing

“then routes it to appropriate AP department processing staff for verification”

Supervisor sign-off

human_review

“It then goes to their supervisors for sign off on each invoice”

Export to accounts payable system

integration

“Once the approval workflow is complete, the data is exported to the accounts payable system”

Archive to document management

output

“images and index data are saved to a PaperVision document management system”

Reported outcome

FlexiCapture for Invoices reduced invoice processing time by up to six hours per day, cut labor by 50%, and generated $30,000 in annual savings.
AP staff went from working overtime and weekends to meeting deadlines within normal hours.

Reported metrics

Labor reduction50%

Annual savings$30,000

Daily processing time reductionup to six hours a day

Annual invoice volume handledover 600,000 invoices a year from over 1,000 vendors

Reported stack

ABBYY FlexiCapture for InvoicesFactorPaperVisionSharePointScanStore

Source

https://www.abbyy.com/customer-stories/automated-invoice-processing-from-abbyy-drives-higher-efficiency-for-energy-distributor/

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

FlexiCapture for Invoices reduced invoice processing time by up to six hours per day, cut labor by 50%, and generated $30,000 in annual savings.

What tools did this team use?

ABBYY FlexiCapture for Invoices, Factor, PaperVision, SharePoint, ScanStore.

What results were reported?

Labor reduction: 50%; Annual savings: $30,000; Daily processing time reduction: up to six hours a day; Annual invoice volume handled: over 600,000 invoices a year from over 1,000 vendors (source-reported, not independently verified).

What failed first in this deployment?

How is this accounts payable AI workflow structured?

Invoice scanning via network copiers → Automatic data extraction and classification → Route to AP department staff → Supervisor sign-off → Export to accounts payable system → Archive to document management.

FlexiCapture for Invoices reduced invoice processing time by up to six hours per day, cut labor by 50%, and generated $30,000 in annual savings.AP staff went from working overtime and weekends to meeting deadlines within normal hours.