Accounts payable · Production

PetLab Co. gets early warning for abnormally large invoices with Stampli Unusual Invoice Alerts

The problem

PetLab Co.'s Finance team reviewed invoices against historical costs only at month-end, meaning unusual invoice amounts surfaced during the highest-pressure period of the month when any discrepancy compounded existing stress and risked distorting financial reporting.

Workflow diagram · grounded in source

New invoice arrives

trigger

“an invoice deviating significantly from historical patterns hits their system”

Scan for historical deviation

validation

“The Unusual Invoice Alerts feature scans every new invoice for any significant deviation from historical billing patterns.”

Alert designated recipients

output

“it sends an alert to up to five designated recipients, providing an invaluable safety net against potentially significant financial mistakes”

AP team investigates on-platform

human_review

“AP and team members can ask and answer questions directly alongside historical invoices, vendor documents, signed agreements, and any other relevant information”

Auditable vendor resolution

output

“These tools can even be used to bring external vendors into the same conversation, ensuring that there's a complete audit trail about the issue and how it was resolved.”

Reported outcome

Stampli's Unusual Invoice Alerts surfaces anomalies well before month-end, making month-end less frantic and helping PetLab Co.
protect cash flow and vendor relationships. In one case, advance warning of a 33% vendor price increase let the team address the issue without month-end time pressure.

Reported metrics

vendor price increase detected (PetLab case)33%

Feature value — stress and cost savingssaves us stress as much as it saves us money

Stampli own vendor subscription increase (origin story)quadrupled the cost of an annual subscription

Stampli own vendor bill increase (origin story)1000%

Reported stack

StampliUnusual Invoice Alerts

Source

https://www.stampli.com/case-studies/petlab-co

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli's Unusual Invoice Alerts surfaces anomalies well before month-end, making month-end less frantic and helping PetLab Co.

What tools did this team use?

Stampli, Unusual Invoice Alerts.

What results were reported?

vendor price increase detected (PetLab case): 33%; Feature value — stress and cost savings: saves us stress as much as it saves us money; Stampli own vendor subscription increase (origin story): quadrupled the cost of an annual subscription; Stampli own vendor bill increase (origin story): 1000% (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

New invoice arrives → Scan for historical deviation → Alert designated recipients → AP team investigates on-platform → Auditable vendor resolution.

Stampli's Unusual Invoice Alerts surfaces anomalies well before month-end, making month-end less frantic and helping PetLab Co.protect cash flow and vendor relationships. In one case, advance warning of a 33% vendor price increase let the team address the issue without month-end time pressure.