Legal document review · Production

ProSapient uses Luminance Legal-Grade AI to automate contract review, workflow routing, and repository management

The problem

ProSapient's lean legal team was burdened by repetitive manual contract review and workflow allocation that relied on a paralegal for administrative tasks, creating bottlenecks, significant human error risk, and a large drain on resources.

First attempt

The pre-Luminance contract allocation workflow required 8 steps, depended on a paralegal for routine administrative work, and the manual input carried significant risk of human error.

Workflow diagram · grounded in source
1
Incoming contract triggers review
Trigger
An incoming contract triggers Luminance's automatic first-pass review.
▾ source quote
“ProSapient uses Luminance to take an automatic first-pass review of incoming contracts”
2
AI clause risk analysis
Ai action
Luminance instantly provides a color-coded risk analysis of which clauses are acceptable, non-standard, and at risk according to ProSapient's internal standards.
▾ source quote
“instantly providing a color-coded risk analysis of which clauses are acceptable, non-standard and risk, according to proSapient's internal standards”
3
Alternative wording suggested
Ai action
Where terms do not meet standards, Luminance provides alternative acceptable wording based on internal precedent, insertable with one click from Microsoft Word.
▾ source quote
“Where terms do not meet these standards, Luminance provides alternative, acceptable wording based on internal precedent, insertable with just one click from within Microsoft Word”
4
AI learns from GC expertise
Feedback loop
Luminance's sophisticated memory capabilities allow the AI to learn from the GC's expertise and interactions.
▾ source quote
“Luminance's sophisticated memory capabilities mean the AI learns from the GC's expertise and interactions, meaning junior counsel can access essential legal knowledge and ensure better adherence to both internal standards and external regulations”
5
Contract routed to team member
Routing
Luminance's Workflow Editor automatically routes incoming contracts to the correct team member.
▾ source quote
“Luminance's easy-to-use Workflow Editor now automates this process, ensuring that incoming contracts are instantly routed to the correct member of the team”
6
Contracts stored in AI repository
Integration
All contracts are stored in Luminance's AI-powered repository, providing granular insight into key information across the contractual landscape.
▾ source quote
“With all contracts stored in Luminance's AI-powered repository, the proSapient team has insight into key information from across their contractual landscape, such as clauses, document types, currencies, governing laws and anomalies”
7
Sales team alerted to renewals
Output
Luminance identifies upcoming contract expiry dates to alert the Sales team of renewal opportunities.
▾ source quote
“Luminance can identify upcoming contract expiry dates in seconds to alert the Sales team of renewal opportunities”
8
Finance notified of new clients
Integration
The Finance department is automatically notified of new clients so they can view payment and reporting terms within Luminance.
▾ source quote
“the Finance department is automatically notified of new clients, meaning they can easily view payment and reporting terms within Luminance”
Reported outcome

Luminance automated first-pass contract review and workflow allocation, reducing administrative steps from 8 to 3 and delivering 40% weekly time savings, while the team earns back 20% of their daily time and saved costs equivalent to hiring a new paralegal.

Reported metrics
Workflow allocation stepsreduced from 8 steps to 3
Administrative time saved per week40%
Daily time earned back20%
Paralegal hiring cost saved£27-35k pa
Show all 9 reported metrics
workflow allocation stepsreduced from 8 steps to 3
administrative time saved per week40%
daily time earned back20%
paralegal hiring cost saved£27-35k pa
annual ROI20% annual ROI
paralegal redeploymentparalegal redeployed to higher-value tasks
time to signaturereduced bottlenecks and time to signature
new legal team member training time and costlowers the time and cost of training new legal team members
contract playbook maintenance time and error risksignificantly reduces the time required to maintain a contract playbook and the risk of error
Reported stack
LuminanceMicrosoft Word
◆ Does this fit your context?

Compare to your context

Tell us your scale, team, and constraints. We'll show what changes at your size, what fails at your scale, and whether this case is a fit, needs adaptation, or won't scale to you. Free demo, no signup.

Compare to your context →
~30 seconds · free
Source
https://www.luminance.com/customers/prosapient
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Luminance automated first-pass contract review and workflow allocation, reducing administrative steps from 8 to 3 and delivering 40% weekly time savings, while the team earns back 20% of their daily time and saved cos…

What tools did this team use?

Luminance, Microsoft Word.

What results were reported?

Workflow allocation steps: reduced from 8 steps to 3; Administrative time saved per week: 40%; Daily time earned back: 20%; Paralegal hiring cost saved: £27-35k pa (source-reported, not independently verified).

What failed first in this deployment?

The pre-Luminance contract allocation workflow required 8 steps, depended on a paralegal for routine administrative work, and the manual input carried significant risk of human error.

How is this legal document review AI workflow structured?

Incoming contract triggers review → AI clause risk analysis → Alternative wording suggested → AI learns from GC expertise → Contract routed to team member → Contracts stored in AI repository → Sales team alerted to renewals → Finance notified of new clients.

Related legal document review cases

WHAT TO DO WITH THIS

Now compare it to your context

This case is one data point. Whether its pattern fits you depends on your volumes, your stack, and your exception load — that comparison is the step no case study can do for you.

Browse the Legal document review cases →