Accounts payable · Production

AP Automation Success: 10 Stampli Customer Case Studies Across Multiple Industries

The problem

Multiple organizations across manufacturing, life sciences, energy, government, and retail were manually processing invoices, leading to backlogs, duplicate payments, excessive approval cycle times, and inability to scale with business growth.

Workflow diagram · grounded in source
1
Invoice received via email
trigger
“Purple originally encouraged its vendors to send their invoices to a specialized AP email inbox”
2
Billy the Bot learns and codes
ai_action
“Stampli's artificial intelligence helper, Billy the Bot, was able to learn Techstars' patterns and increase their ability to onboard users and process invoices”
3
Route to right approvers
routing
“a single person was charged with sending 1,200+ invoices per month to the right approvers”
4
Human invoice approval
human_review
“Our CFO is happy to no longer go through mountains of paperwork to approve payments – now she can quickly view invoices and approve them all within Stampli”
5
ERP two-way sync
integration
“Stampli's seamless integration with Oracle NetSuite and two-way data sync, Renova's payments are now processed accurately and automatically, all with a clear audit trail”
6
Digital audit trail stored
output
“streamline its entire invoice process including the digital storage and audit trail of invoices”
Reported outcome

Stampli customers across industries saw dramatic reductions in invoice processing time, elimination of manual backlogs and duplicate payments, improved collaboration with vendors and approvers, and comprehensive digital audit trails.

Reported metrics
Purple: invoice backlog reduction50% within 3 months
Purple: invoice approval time improvement63% faster
Purple: invoices properly documented100%
Purple: invoice processing time8 days to 3 days
Show all 17 reported metrics
Purple: invoice backlog reduction50% within 3 months
Purple: invoice approval time improvement63% faster
Purple: invoices properly documented100%
Purple: invoice processing time8 days to 3 days
CTI: AP productivity increase40%
CTI: paperless processing100%
CTI: monthly invoice volume handled500-600 invoices per month
Renova: AP time savings50%
Renova: manual data entry time share (before)80% of their time
Renova: monthly invoice volume (before)more than 700 invoices a month
Techstars: AP process time reduction75%
Techstars: user onboarding time20 minutes to 30 seconds
REVOLVE: invoice processing time reduction80%
REVOLVE: time to complete invoices (after)⅕ of the time
Spanish Fork: invoice lifecycle reduction2X reduction
Spanish Fork: time to get authorized invoices into Caselle12X reduction
Spanish Fork: monthly invoices routed (before)1,200+
Reported stack
StampliBilly the BotSage IntacctOracle NetSuiteSage 100Caselle
Source
https://www.stampli.com/blog/ap-automation/accounts-payable-automation-case-studies/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli customers across industries saw dramatic reductions in invoice processing time, elimination of manual backlogs and duplicate payments, improved collaboration with vendors and approvers, and comprehensive digit…

What tools did this team use?

Stampli, Billy the Bot, Sage Intacct, Oracle NetSuite, Sage 100, Caselle.

What results were reported?

Purple: invoice backlog reduction: 50% within 3 months; Purple: invoice approval time improvement: 63% faster; Purple: invoices properly documented: 100%; Purple: invoice processing time: 8 days to 3 days (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice received via email → Billy the Bot learns and codes → Route to right approvers → Human invoice approval → ERP two-way sync → Digital audit trail stored.

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