Accounts payable · Production

REVA Air Ambulance cuts invoice processing time by over 80% with Ramp's AI-powered AP

The problem

REVA Air Ambulance's manual invoice processing took 15–20 minutes per bill and delayed month-end close by nearly 3 weeks, creating payment delays and vendor relationship issues from tedious data entry and manual approval routing.

Workflow diagram · grounded in source
1
AI invoice data extraction
ai_action
“The AI extracts key details from invoices and categorizes expenses automatically”
2
Smart approval routing
routing
“smart approval workflows route bills to the right stakeholders instantly”
3
Real-time Sage Intacct sync
integration
“Everything syncs without friction with their Sage Intacct system in real time”
4
Rapid reconciliation
output
“With Ramp, we reconcile every couple of days. By the fourth or fifth of the month, Ramp is reconciled and closed”
Reported outcome

Invoice processing time dropped by over 80%, from 15–20 minutes to under 3 minutes per invoice, and month-end close accelerated by 2 full weeks, now finishing early in the month.

Reported metrics
Invoice processing time reductionover 80%
Invoice processing time before15–20 minutes per invoice
Invoice processing time afterunder 3 minutes per invoice
Month-end close time saved2 full weeks
Show all 7 reported metrics
invoice processing time reductionover 80%
invoice processing time before15–20 minutes per invoice
invoice processing time afterunder 3 minutes per invoice
month-end close time saved2 full weeks
GL coding accuracy on first attempt85%
fraud signals monitored60+
approval acceptance rate90%
Reported stack
RampSage Intacct
Source
https://ramp.com/blog/ai-in-payments
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Invoice processing time dropped by over 80%, from 15–20 minutes to under 3 minutes per invoice, and month-end close accelerated by 2 full weeks, now finishing early in the month.

What tools did this team use?

Ramp, Sage Intacct.

What results were reported?

Invoice processing time reduction: over 80%; Invoice processing time before: 15–20 minutes per invoice; Invoice processing time after: under 3 minutes per invoice; Month-end close time saved: 2 full weeks (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

AI invoice data extraction → Smart approval routing → Real-time Sage Intacct sync → Rapid reconciliation.

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