Accounts payable · Production

SAM Construction Group achieves procurement visibility and AP automation with Ramp while growing 10x

The problem

SAM Construction Group had no procurement platform; purchases were initiated verbally or by email with no purchase orders, no invoice tracking, and no audit trail, leaving the CFO with no visibility into spend or outstanding obligations.

Workflow diagram · grounded in source
1
PO creation and delivery confirmation
trigger
“Our project managers create the POs, and our on-site equipment manager confirms delivery and documents receipt”
2
CEO approval in shared workflow
human_review
“With Ramp, that approval moved out of email and into a shared workflow—timestamped, visible to the team, and attached to the PO itself”
3
Automated invoice capture and routing
integration
“invoices captured and routed automatically, payments scheduled without manual intervention, everything syncing directly to the accounting system”
4
PO-to-invoice matching
validation
“Automated PO-to-invoice matching helped SAM confirm what was billed against what was ordered and flag problems early”
5
On-time payment execution
output
“More vendors are allowing for discounts now, because they're seeing the quick payment. That started with Ramp—getting everyone paid on time.”
6
Accounting system sync
integration
“Everything is captured in one place and syncs to our accounting system”
Reported outcome

After consolidating onto Ramp, SAM reduced purchase review time from two weeks to a day and a half, caught more than $800K per year in potential overbilling through automated PO-to-invoice matching, routed more than 72% of AP spend through the platform, and earned early-payment vendor discounts of 1 to 2%.

Reported metrics
Purchase review and approval timeday and a half vs. two weeks before
Potential overbilling caught per yearmore than $800K
AP spend routed through Ramp>72%
Early payment vendor discount rate1 to 2%
Show all 7 reported metrics
purchase review and approval timeday and a half vs. two weeks before
potential overbilling caught per yearmore than $800K
AP spend routed through Ramp>72%
early payment vendor discount rate1 to 2%
corporate card reconciliation timefraction of the time
vendor payment latenessconsistently two weeks late or more
time and stress savings on approvalssaved so much time and stress
Reported stack
RampRamp ProcurementRamp Bill PayRamp CardsERP
Source
https://ramp.com/customers/sam-construction-group
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

After consolidating onto Ramp, SAM reduced purchase review time from two weeks to a day and a half, caught more than $800K per year in potential overbilling through automated PO-to-invoice matching, routed more than 7…

What tools did this team use?

Ramp, Ramp Procurement, Ramp Bill Pay, Ramp Cards, ERP.

What results were reported?

Purchase review and approval time: day and a half vs. two weeks before; Potential overbilling caught per year: more than $800K; AP spend routed through Ramp: >72%; Early payment vendor discount rate: 1 to 2% (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

PO creation and delivery confirmation → CEO approval in shared workflow → Automated invoice capture and routing → PO-to-invoice matching → On-time payment execution → Accounting system sync.

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