Accounts payable · Production

Stampli's Billy the Bot AI Automates AP Invoice Processing for 5x Faster Approvals

The problem

Manual AP invoice processing forces documents through multiple email addresses with no central hub, making it difficult to track data capture and driving high error rates from manual coding.

Workflow diagram · grounded in source
1
Invoice centralization in platform
trigger
“By centering communications on top of the invoice itself, AP departments collaborate and communicate better with approvers, vendors, and any stakeholder involved with purchases”
2
AI pattern learning and GL-coding
ai_action
“Billy the Bot — to automate AP invoice processing and learns an organization's unique patterns to simplify GL-coding, automate approval notifications, and to identify duplicates”
3
Duplicate invoice detection
validation
“to identify duplicates”
4
Approval notification automation
output
“automate approval notifications”
5
Audit history storage
output
“Audit-ready histories of approved bills are stored in the Stampli AP Automation system, and invoices can be accessed anytime”
Reported outcome

Stampli's AP automation with Billy the Bot enables approvals 5x faster, reduces shadow spend risk, and is rated #1 in Customer Satisfaction in the AP Automation category.

Reported metrics
Approval speed5x faster
Customer satisfaction ranking#1 in Customer Satisfaction
Implementation timedays — not months
Shadow spend riskreduces the risk of shadow spend
Reported stack
StampliBilly the BotERP
Source
https://www.stampli.com/blog/ap-automation/how-customer-success-teams-optimize-ap-automation-tools/
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Stampli's AP automation with Billy the Bot enables approvals 5x faster, reduces shadow spend risk, and is rated #1 in Customer Satisfaction in the AP Automation category.

What tools did this team use?

Stampli, Billy the Bot, ERP.

What results were reported?

Approval speed: 5x faster; Customer satisfaction ranking: #1 in Customer Satisfaction; Implementation time: days — not months; Shadow spend risk: reduces the risk of shadow spend (source-reported, not independently verified).

How is this accounts payable AI workflow structured?

Invoice centralization in platform → AI pattern learning and GL-coding → Duplicate invoice detection → Approval notification automation → Audit history storage.

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