Contract management ·

TCS Education System streamlines contract management and saves an estimated 10 hours per week with Lexion

The problem

TCS Education's legal team had no contract management system, tracking all intake and contract review in email with manual Excel status updates, decentralized systems that did not communicate with each other, and no consistent KPIs to demonstrate the team's value to leadership.

First attempt

Before adopting Lexion, the team built a homegrown solution with an intake form and Excel tracking that caught leadership interest but was not a full contract management platform.

Workflow diagram · grounded in source

Contract request arrives via email

trigger

“Most requests lived in an email inbox, giving no visibility to the external team and no ability to assign tasks to team members”

Contract created from template

output

“The ability to create a contract within a matter of seconds, you can't really put a price on that”

Review tracked in Lexion

integration

“With Lexion, all tasks "followers" are updated so they know what stage of review the contract is in—without ever having to ask”

Quarterly KPI reporting

output

“being able to track and report on quarterly KPIs has been one of the greatest benefits of Lexion. She's able to share the legal team's performance with her President and TCS's partner institutions in a more sophisticated way, reporting o…”

Reported outcome

Lexion saved the contract review team an estimated 10 hours per week, enabled quarterly KPI reporting to prove the legal team's value, gave business users real-time visibility into contract status, and generated buy-in for additional technology investments including a new policy platform.

Reported metrics

Time saved per agreementa few hours per agreement

Estimated weekly time savings10 hours per week

Contract creation timea matter of seconds

Reported stack

LexionExcel

Source

https://www.lexion.ai/case-study/tcs-education-system

Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

Lexion saved the contract review team an estimated 10 hours per week, enabled quarterly KPI reporting to prove the legal team's value, gave business users real-time visibility into contract status, and generated buy-i…

What tools did this team use?

Lexion, Excel.

What results were reported?

Time saved per agreement: a few hours per agreement; Estimated weekly time savings: 10 hours per week; Contract creation time: a matter of seconds (source-reported, not independently verified).

What failed first in this deployment?