Contract management · Production

SpotDraft reduces UrbanVault's contract turnaround from weeks to minutes

The problem

UrbanVault's small legal team manually managed thousands of contracts involving physical stamp papers and in-person signings, causing deal closures to stretch days or weeks. Contract data was scattered across Google Docs and Drives, and manually tracking renewal deadlines led to missed deadlines.

First attempt

The manual process relied on real stamp papers, in-person signings, and contracts scattered across Google Docs and Drives, making even simple deals take weeks and contract retrieval nearly impossible.

Workflow diagram · grounded in source
1
Contract creation on cloud platform
Trigger
UrbanVault's team creates, redlines, collaborates, and shares contracts on a single cloud platform.
▾ source quote
“UrbanVault's team could now create, redline, collaborate and share contracts on a single cloud platform”
2
Digital stamp paper access
Integration
The team accesses stamp papers directly from the SpotDraft platform, cutting admin efforts by 75%.
▾ source quote
“Digital stamp papers: The team was able to access stamp papers directly from the platform, cutting admin efforts by 75%”
3
Remote eSignature collection
Output
SpotDraft enables remote, global signing, leading to a 95% faster turnaround time for signature collection.
▾ source quote
“eSignatures: SpotDraft enabled remote, global signing, leading to a 95% faster turnaround time for signature collection”
4
Centralized contract repository
Integration
SpotDraft's contract repository gives UrbanVault a centralized, easily accessible place to store all their contracts.
▾ source quote
“SpotDraft's contract repository gave UrbanVault a centralized, easily accessible place to store all their contracts”
5
Automated deadline reminders
Output
The team receives weekly reports listing all key deadlines and reminders to avoid missing contract expirations.
▾ source quote
“The team now receives weekly reports listing all key deadlines and reminders”
6
Finance team deal notification
Integration
Once a deal is closed, the finance team is notified so they can raise invoices accordingly.
▾ source quote
“Once a deal is closed, even the finance team is notified so they can raise invoices accordingly”
Reported outcome

SpotDraft reduced UrbanVault's contract execution to under an hour, achieved 95% faster signature collection, cut stamp paper admin efforts by 75%, quadrupled monthly contract capacity from 100 to 500, and reduced contract-related errors by 25%.

Reported metrics
Signature collection turnaround time95% faster
Admin efforts for stamp papers75%
Monthly contract processing capacityquadrupled
Monthly contracts handled (before)100
Show all 8 reported metrics
signature collection turnaround time95% faster
admin efforts for stamp papers75%
monthly contract processing capacityquadrupled
monthly contracts handled (before)100
monthly contracts handled (after)500
contract-related errors25% decrease
contract execution timeunder an hour
end-to-end contract processless than a day
Reported stack
SpotDraft
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Source
https://www.spotdraft.com/customer-stories/speeding-up-urbanvaults-deals-from-weeks-to-minutes-with-spotdraft
Read source ↗

Frequently asked questions

What did this team achieve with this AI workflow?

SpotDraft reduced UrbanVault's contract execution to under an hour, achieved 95% faster signature collection, cut stamp paper admin efforts by 75%, quadrupled monthly contract capacity from 100 to 500, and reduced con…

What tools did this team use?

SpotDraft.

What results were reported?

Signature collection turnaround time: 95% faster; Admin efforts for stamp papers: 75%; Monthly contract processing capacity: quadrupled; Monthly contracts handled (before): 100 (source-reported, not independently verified).

What failed first in this deployment?

The manual process relied on real stamp papers, in-person signings, and contracts scattered across Google Docs and Drives, making even simple deals take weeks and contract retrieval nearly impossible.

How is this contract management AI workflow structured?

Contract creation on cloud platform → Digital stamp paper access → Remote eSignature collection → Centralized contract repository → Automated deadline reminders → Finance team deal notification.

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